Contract Real Estate Listing Coordinator

About the role

The Role: As a Contract Real Estate Listing Coordinator, you will ensure that Entera's listings are prepared for sale optimally to maximize success for Entera's clients and Entera. Real Estate Listing Coordinators are crucial members of the brokerage team responsible for supporting listings from the 'starting line' of selling and beyond. They manage and coordinate 3rd party service and rehab vendors, navigate on-the-ground issues, validate asset readiness for sale, support real estate pricing specialists in developing the "right" asset prices, prepare key listing documentation, and help set up MLS listings and Entera's disposition management systems. You will receive guidance from industry leaders who will support your development and pave the way for your growth within the organization.

What You'll Do

• Play a critical role in meeting service-level agreements (SLAs) and Entera's KPIs reliably and consistently.
• Manage 50+ listings per month, frequently switching between assets at different stages of readiness.
• Maintain a high degree of customer service and integrity when interacting with customers, third parties, and internal partners.
• Draft, review, and maintain MLS listings and related documentation (note: some coordinators will focus more heavily on MLS, others on field operations).
• Work with internal and external partners to create effective processes and ensure that all documentation and selling systems are correctly established to meet deadlines effectively.
• Ensure that the transition of information and documents to the agent selling team is accurate, timely, and meets Entera standards to maximize "Day 1 sales" and ongoing salability of assets.
• Order, schedule, coordinate and close out 3rd party services vendors based on SLAs and asset conditions for listing.
• Serve as a primary point of contact for 3rd party services vendors, field agents, and internal partners — handling frequent inbound calls, emails, and requests.
• Demonstrate the ability to multi-task and problem-solve in a fast-paced environment.
• Maintain strong organization across multiple workstreams, prioritizing what must happen now vs. what can wait.
• Collaborate cross-functionally to resolve issues and keep listings moving forward.
• Contribute ideas to improve operational workflows, vendor processes, and listing readiness through Entera's knowledge-management systems.

Who You Are

• 1–2+ years of hands-on real estate experience as a Listing Coordinator, or a licensed Real Estate Agent who is intentionally seeking a career shift into a coordination / operations role.
• Direct experience working with the MLS, including navigating listing terminology, drafting listings, and managing listing data.
• Highly organized with exceptional time-management skills — able to juggle many different tasks and confidently prioritize competing deadlines.
• Comfortable operating in a high-volume environment, managing dozens of listings simultaneously and switching between assets throughout the day.
• Strong communicator who is comfortable working with vendors, construction teams, field agents, and internal stakeholders.
• Resourceful and self-directed — able to respond professionally to vendor questions, escalate issues appropriately, and manage timelines without hand-holding.
• Patient, calm, and professional when handling frequent inbound calls and last-minute requests.
• Detail-oriented with strong follow-through and accountability.
• Technically savvy and comfortable working in tech-enabled systems and workflows.
• Experienced with Google Workspace and Microsoft Office (Excel, Word), including data entry and tracking.