Contract: Production Coordinator (Remote, US)

About the role

Newsela’s in-house multimedia studio is up and running, and we’re looking for an exceptional Production Coordinator to help us scale it to the next level. You’ll support two exciting content initiatives reaching millions of students and teachers.

Responsibilities

• Maintain and update Airtable production trackers for all video projects (status, assignments, delivery dates, feedback cycles).
• Track progress across writing, design, illustration, animation, audio, and post-production phases.
• Manage daily and weekly status reports, flagging risks, blockers, and deadlines.
• Schedule internal and external production syncs, reviews, talent VO records and feedback sessions as needed.
• Maintain Slack channel communication for projects updated and organized.
• Organize and version-control all project assets (scripts, storyboards, illustrations, animation files, VO, music, exports) across Google Drive / Frame.io.
• Ensure naming conventions and folder structures are followed consistently across the team.
• Cookordinator delivery of final assets to appropriate internal and external stakeholders.
• Freelancer & Vendor Communication
• Serve as the day-to-day point of contact for freelance animators, illustrators, and audio engineers.
• Collect invoices, contracts, and W-9s; route them through Newsela’s vendor process.
• Track freelancer assignments, deliverables, and availability.
• Support onboarding of new contractors into workflows and toolkits.
• Process & Workflow Improvement
• Help document and refine production processes for animation and multimedia projects.
• Support implementation of new workflow tools or integrations (e.g., AI-assisted asset tagging, Airtable automations).
• Collaborate on building templates for schedules, trackers, and production documentation.
• Document and keep credits updated for all videos.

About You

• 2–4 years experience as a Production Coordinator or Production Assistant in animation, educational media, or digital video production.
• Familiarity with animation production stages, script, storyboard, animatic, layout, animation, final delivery.
• Strong project management and organizational skills with proficiency in Airtable, Google Workspace, and Adobe Creative Cloud.
• Clear and professional communication with internal teams and external vendors.
• Ability to multitask across multiple active projects in a fast-paced environment.
• Preferred Experience coordinating for animation studios or EdTech video production.
• Knowledge of tools like Frame.io, Slack, and AirTable.
• Understanding of accessibility and education-centered media production.
• A passion for storytelling that helps kids learn and feel inspired.