Contract Management Specialist

What you'll do

• Processing contractual paperwork for HUD-administered contracts
• Ensuring compliance with federal laws and HUD guidelines for rent increases

Who we are looking for

• Recent Grads with interest in accounting, banking, mortgage lending, etc
• A detail-oriented worker that enjoys researching issues
• Someone that is comfortable being held to a high standard
• Someone that is excellent with logical reasoning who enjoys working independently

Major Duties and Responsibilities

• Analytical Thinking & Mathematical Accuracy
• Renew expiring Section 8 HAP contracts and process rent and Utility Allowance adjustments in accordance with HUD regulations, ACC requirements, and department guidance.
• Analyze budget-based rent increase requests and verify documentation, calculations, and eligibility.
• Review and validate data across systems to ensure accuracy and compliance.
• Stakeholder Support
• Prepare and send written communications to owners, management agents, HUD representatives, and residents.
• Serve as a local point of contact for contract renewal inquiries and program-related guidance.
• Represent Navigate during local, regional, and state meetings as needed.
• Organization, Digital File Management & Compliance
• Manage digital documentation and records independently, ensuring consistency with HUD and organizational standards.
• Execute legal documents accurately and in accordance with HUD requirements.
• Maintain complete and compliant electronic files for assigned properties.
• Continuous Learning & Program Support
• Stay current on updated HUD regulations and PBCA requirements.
• Incorporate new processes or regulatory changes into daily tasks.
• Support internal improvement efforts by identifying opportunities for efficiency or quality enhancements.
• Professionalism & Accountability
• Take ownership of tasks and follow through on responsibilities.
• Communicates clearly, respectfully, and effectively in verbal and written forms.
• Performs additional responsibilities as needed to support organizational objectives.

Requirements

• Conditions of Employment:
• Must be a legally authorized to work in the United States
• Successfully clear a comprehensive background check & obtain a Public Trust designation
• A valid driver's license
• The ability to be insured under all applicable corporate insurance policies
• Attendance at the annual All Staff meeting is required
• Qualifications:
• To qualify for this position, applicants must meet the requirements as described below.
• Bachelor's degree required preferred with coursework in business, accounting, finance, or closely related fields of study.
• 2-3 years' work experience analyzing data and/or preparing reports, particularly for federal, state, and local government programs.

Conditions

• Blended work environment for home and regional office work. Employees must maintain a professional and distraction-free home workspace that supports productivity, confidentiality, and secure handling of sensitive information.
• The role requires regular in-state travel to field offices, partner sites, training sessions, property locations, and meetings. Some out-of-state travel may also be required for conferences, professional development, or organizational needs. Travel demands may vary based on program requirements and operational priorities.