DirectJobHub
Jobs · Accounting · New York

Contract Management Specialist 1 (NY HELPs)

NYS Office of Information Technology Services · New York, NY · 1 wk ago
HybridAccounting$54k–$85k/yrFull-time

About the role

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Minimum Qualifications: Open to NYS employees with one year of permanent competitive service as a Contract Management Specialist 1, G-18, OR in a position at G-16 or above deemed administrative under Section 52.6 of the Civil Service Law.

Required experience: Professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Responsibilities

  • Purchase Information Technology (IT) products and services for ITS and on behalf of client agencies using existing contract vehicles;
  • Identify appropriate contract vehicles for use in purchasing goods and services;
  • Conduct Request for Quotes under state centralized contracts;
  • Provide procurement support on the development of Statements of Work (SOWs) by program areas and Portfolios as needed;
  • Process Purchase Requisitions (PR) in the Statewide Financial System (SFS) for general purchases;
  • Source PRs to Purchase Orders (PO) in the SFS;
  • Prepare procurement records into separate procurement packages;
  • Update ITS internal procurement tracking spreadsheets and databases;
  • Vendor management such as participating in vendor meetings pertaining to current or prospective procurements;
  • Review and process agency contract amendments and extensions as required;
  • Participate in the development of single/sole source justifications as required and justifications of the reasonableness of rates charged by vendors;
  • Interact with Business Services Center (BSC) on PR/PO creation;
  • Manage the procurement process for software license renewals;
  • Interact with ITS budget and accounts payable staff;
  • Maintain monitors unit shared mailbox(es);
  • Identify and process required PO Change requests needed for submission to BSC;
  • Provide guidance to agency program staff in the contract development, approval, execution, and amendment process;
  • Interact with ITS attorneys on contractual matters;
  • Complete P-card purchases as requested and reconcile charges monthly through SFS;
  • Provide information requested for Office of the State Comptroller audits;
  • Supervise staff, as assigned.

Qualifications

Master's and higher-level degrees will substitute for one year of required experience.

Skills

None specified in the job posting.

Benefits

Generous benefits package, worth 65% of salary, including:

  • Holiday & Paid Time Off
  • Health Care Benefits
  • Additional Benefits

Pay

From $53764 to $85138 Annually

Schedule

Not specified in the job posting.

Similar jobs