Contract Maintenance Manager

About the role

Administers and directs programs to manage safety, maintain buildings, grounds, and equipment and to procure or generate utilities and their distribution systems. Also coordinates major construction and renovation programs.

Responsibilities

• Reviews and evaluates existing programs, services, policies and procedures.
• Develops, recommends to Vice President and implements or guides implementation of new and/or modified programs, services, policies and/or procedures.
• Meets with Contracting Officer Representative (COR), administrative and supervisory staff, as well as community groups, agencies, contractors, architects and engineers to plan, organize, coordinate and/or communicate programs, services, policies and/or procedures.
• Makes sure that work flows and quality are maintained to ensure timely completion of workload and adherence to facility's standards and regulations.
• Ensures adequate inventories of supplies and approved requisitions for equipment, supplies, etc., as authorized.
• Prepares and controls departmental budgets, including utilities energy savings program.
• Prepares and maintains a variety of departmental records and reports.
• Makes sure compliance with State Health Department, EPA, DEP, ADA, OSHA, UST, etc.
• Serves as liaison with contractors, architects, engineers and material and equipment suppliers.
• Negotiates with outside vendors for preferred agreements.
• Manages and ensures compliance with State Health Department, EPA, DEP, ADA, OSHA, UST, etc.
• Assigns work to staff.
• Makes sure work performance is monitored and prepares and/or reviews performance evaluations for assigned personnel.
• Schedules and approves vacations and holidays.
• Orients new employees and provides on-the-job training to assigned personnel.
• Resolves complaints and disciplines employees, as required.
• Interviews applicants and recommends qualified individuals for hire.
• Informs employees of salient features of facility's personnel and employee relations programs and answers questions regarding same or refers them to appropriate sources for additional information.
• Plans, coordinates, and monitors construction and development of physical facilities.
• Reviews, evaluates, and recommends approval of plans for construction.
• Advises on structural changes and additions and/or modifications to buildings.
• Interviews independent contractors to receive and analyze bids, including blueprint analysis of proposed changes.
• Sets up and manages in-house fire response team.
• Performs other services and duties, as delegated, and serves on a variety of facility committees as required by administration.

  Qualifications

  • Five (5) or more years managing facility operations and maintenance programs, including operations, preventative maintenance, subcontracts, HVAC, electrical, pre-construction services, and quality control systems and supervisory functions.
  • Thorough knowledge of engineering and construction principles, practices and procedures, applicable laws and government regulations, principles of management and supervision and procedures and policies of departments and facility.
  • Proven experience in all aspects of facility maintenance management, including managing budgets and full knowledge of business operations.
  • Working experience with NFPA, ASME, OSHA, and EPA codes and standards.
  • Critical Components: Strategic planning, personnel management, subcontractor interface, customer relations, operational planning, management and reporting.
  • Highly motivated, self-disciplined, with a passion for outstanding customer service, comfortable in fast paced environments.
  • Ability to read, comprehend and transmit complicated detailed instructions in writing and verbally.
  • Ability to communicate effectively in written format and oral presentations.
  • Ability to multi-task and establish priorities.
  • Understanding of Army programs highly desirable.
  • Proficiency with CMMS-FM a plus!

  Education

  • Bachelor’s degree in engineering, management or equivalent mechanical/electrical operations experience.
  • Certified Facility Manager (CFM) Certification.

  Computer Skills

  • Proficient in the use of Windows based office software including but not limited to Microsoft Office, Word, Excel, PowerPoint and Outlook.