Contract/Grant Administrator

This job announcement will remain open until a sufficient number of applications are received and may close at any time.

About the Role

Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration. Works under general supervision, independently developing work methods and sequences.

Requirements

• Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field. (One year of relevant experience may be substituted for each year of required education.)
• Two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.
• Depending upon area of assignment, incumbents may be required to possess a valid Florida driver's license.

Preferences

• Master's Degree in Business Administration (MBA) or closely related field of study
• Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB)
• Certified Agency Buyer (CAB)
• Two (2) years of experience preparing narrative and/or statistical reports related to contracts and programs managed
• Two (2) years of experience working with PeopleSoft or other similar enterprise resource planning software
• Two (2) years of experience in a facilities or construction management business environment
• Two (2) years of proficient experience using Microsoft Office Word and Excel
• Two (2) years of experience writing specifications

Responsibilities

• Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.
• May conduct agency site visits to determine contractual compliance and efficacy of contracted programs in performing required activities and achieving outcomes.
• Generates detailed contract-related reports based on site visits and/or desk audits of the programs using computer software applications.
• Maintains contract-related data in hard copy and electronic formats.
• Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.
• Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.
• Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents as well as in the review of solicitation or procurement responses.
• Assists in researching and writing new grants.
• Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/evaluation reports and related data using computer software applications.
• Monitors/evaluates grants, contracts and/or leases.
• Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.
• Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.
• Provides administrative liaison among various county operational and administrative functions related to an assigned contract, grant and/or lease; interprets and explains policy regulations and operating procedures.
• Performs related work as assigned.

Skills

• Manages Complexity: Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
• Resourcefulness: Secures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.
• Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
• Ensures Accountability: Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
• Organizational Savvy: Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.
• Courage: Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.

Work Environment

Physical Demands: Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards: None.