Contract Finance Manager

Brief Job Description

Under the supervision of the Financial Branch Manager, administers the billing process and eligibility monitoring functions for contract billings. Performs highly advanced, senior‑level technical and consultative work with minimal supervision, including processing contractor invoices, verifying documentation, monitoring spending trends, maintaining contract reporting databases, preparing management reports, and ensuring compliance with federal and state regulations. Provides training, technical assistance, and high‑quality customer service to internal and external stakeholders.

Essential Job Functions

• Reviews and approves contractor voucher requests for payment; coordinates corrections and adjustments with contractors.
• Completes highly technical review of contractor expenditures.
• Assists with contract close‑out activities, including purchase order adjustments, close‑outs, and financial status report reconciliations.
• Acts as liaison to program staff and other agency staff regarding voucher issues and contractor reports.
• Monitors tracking systems for voucher requests to ensure timely receipt and payment (35%).
• Provides high‑quality customer service by responding promptly to inquiries, solving problems, exercising flexibility, and seeking improvements within the contracting unit and program areas (30%).
• Maintains contract files, enters data into contractor database, processes requisitions for client‑service contracts, and maintains a centralized filing structure.
• Develops, coordinates, and adheres to policies, procedures, and guidelines for contract management (15%).
• Monitors and evaluates billing and performance‑measure reports; informs Contract Manager of identified issues (10%).
• Coordinates development and analysis of data to write required reports for obtaining and maintaining federal and state funding (5%).
• Prepares ad‑hoc management reports, correspondence, and materials such as expenditure summaries and spending‑trend analyses (5%).
• Performs other duties as assigned, including participation in disaster response, recovery, or Continuity of Operations (COOP) activation, which may require alternate shift patterns or locations (5%).

Knowledge, Skills, and Abilities

• Knowledge of DSHS programs, applicable standards, policies, and the agency’s health objectives.
• Thorough knowledge of contracting regulations, business administration, accounting principles, and contract‑management policies.
• Understanding of audit principles, process improvement, quality management, and Texas budgeting and financial policies.
• Familiarity with organizational planning, development, and implementation methods for complex delivery systems.
• Working knowledge of Texas legislative processes, public accountability systems, and relevant state and federal legislation.
• Skill in analyzing financial data, managing databases, and using Microsoft Office, especially advanced Excel features.
• Skill in contract‑management principles, project management, prioritization, problem solving, and conflict resolution.
• Strong written and oral communication abilities, including preparation of analyses, reports, and presentations.
• Ability to interpret policies, develop operating procedures, evaluate contractor performance, and provide recommendations.
• Ability to lead or work within a team, manage diverse personnel, and coordinate oversight across multiple divisions.
• Ability to interpret and apply federal and state statutes, regulations, and agency rules related to contracts.
• Ability to evaluate financial data for reasonableness, necessity, and conformity to contract requirements.
• Ability to make independent technical judgments and analyze new situations.

Registrations, Licensure, and Certifications

• Certified Texas Contract Manager (CTCM) is preferred or must be obtained within the first year of employment.

Additional Information

• Applicants must reside within 50 miles of DSHS Central office (1100 W. 49th St., Austin, TX).
• Active‑duty military, reservists, guardsmen, and veterans are encouraged to apply.
• ADA accommodations are available during the hiring process; contact the interview scheduler for assistance.
• Pre‑employment background checks, E‑Verify, and I‑9 documentation are required.

Employee Benefits

DSHS offers insurance coverage and other benefits through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). For full details, visit the DSHS Careers Page.

Pay

Salary range: $4,801.16 – $6,281.33 per month (monthly pay frequency). Salary follows DSHS starting‑salary guidelines and is contingent upon available budgeted funds.

Schedule

Shift: Day. Telework: Travel. Position is full‑time, non‑exempt.