Contract Executive Assistant

Role Overview

This is a 8+ month contract in-office role with a required hybrid schedule — a minimum of three days per week (Monday, Tuesday, and Thursday) at our San Francisco HQ.

Qualifications

• 7+ years of experience supporting VP or C-level leaders, ideally in enterprise SaaS marketing or tech organizations.
• Proven success managing multiple executives with competing, high-stakes priorities.
• Exceptional organizational skills and a proactive, solutions-oriented mindset.
• Poloished communicator with high emotional intelligence and impeccable discretion.
• Adept with productivity and collaboration tools including Google Workspace, Slack, Zoom, and Navan.
• Thrives in a fast-paced, evolving environment while maintaining a calm, steady presence.
• Passionate about biotech, innovation, and working with purpose-driven teams.

Responsibilities

• Perform extensive calendar management and prioritization across multiple time zones for senior executives.
• Prepare domestic and international travel arrangements, itineraries, and timely expense filings.
• Manage all forms of daily correspondence, ensuring timely, professional, and accurate responses with a high degree of confidentiality.
• Collaborate on and manage key projects and priorities across multiple functions.
• Lead planning and coordination for presentations, meetings, and dissemination of strategic information.
• Plan and execute high-profile events, off-sites, and special functions with precision and creativity.
• Attend key meetings, help develop and communicate agendas, take notes, and track action items through to completion.
• Partner closely with Workplace, Events, and IT teams to provide on-the-ground logistics support.
• Build strong relationships across the organization, establishing yourself as a trusted, proactive connector.
• Serve as a senior member of the EA team, providing strategic thought partnership and mentorship to peers.
• Support ad-hoc projects and initiatives as needed.