Contract Coordinator

Role And Responsibilities

• Monitoring, preparation, distribution, and logging of contractor deliverables such as inspection documentation, permits, insurance certificates, deficiency reports, engineering reports, etc.
• Coverage of all document requests for review and processing.
• Supports service and project management staff with performance reports and metric data collection as directed.
• Supports collaboration by participating in team evaluations of workflow process and procedures.
• Works with operational team members to review contracts and change orders for completeness and proper signatures; organizes and updates contract files as needed.
• Contributes to problem solving and mitigating contractual and change order issues.
• Coordinates and manages the acquisition and organization of materials.
• Facilitates the installation and service of equipment and components in assigned field.
• Coordinates with team members and customers to ensure delivery and installation are to the highest achievable standard.
• Calling/emailing contractors and customers to follow up on needed items.
• Responds to internal and external correspondence following established company procedures.
• Aids in compliance of local, State, and Federal codes and regulations.
• Answers employee, vendor, and customer questions related to processes, procedures, and services.

Qualifications And Requirements

• Demonstrated proficiency in MS Office (excel, word, power point, SharePoint), and basic Windows environment. (Strong emphasis on Excel documentation)
• Ability to travel to job sites when necessary.
• Ability to lead and work with diverse teams.
• Demonstrated competence in written and verbal communication skills.
• Ability to operate a variety of office equipment.
• Strong attention to detail and follow-up skills.
• Ability to work well under pressure, juggle tasks and work efficiently against deadlines.
• Willingness to learn and adapt to new responsibilities.
• Ability to work well either alone or as part of a team.
• Ability to communicate in a professional manner with both co-workers and customers.

Benefit Highlights

• Medical/Dental/Vision Insurance
• 401k with Employer Contributions
• PTO
• Paid Holidays
• Employee Assistance Program
• Long-term Disability
• Short-term Disability
• Flexible Spending Plan
• Health Savings Plan

Additional Notes

MSS Solutions, LLC is an equal opportunity employer and a drug-free environment.