Contract Coordinator

About the role

Weston & Sampson is seeking a Business Contract Coordinator for our Services group out of our Worcester, MA location.

Responsibilities

• Contract Lifecycle Management: Develop and draft contracts using our in-house templates. Review incoming contracts from clients, conducting risk management assessments including liability, terms, and assumptions. Coordinate with clients throughout the contract lifecycle. Assist in contract negotiations as required. Generate job numbers in Vision/Vantagepoint. Monitor contract performance against scope and budget. Prepare annual contract renewals and manage escalation terms. Track and manage contract expiration dates. Handle contract disputes as needed. Coordinate with third-party bonding and insurance agents to meet contractual obligations.
• Administrative Support: Review timesheets for accuracy. Assist in billing processes using EI. Manage databases and reporting related to disadvantaged business enterprises (DBEs).

Requirements

• Minimum bachelor’s degree or equivalent required. Minimum of 4 years of experience is required. Must be willing to obtain required licenses within specified timeframe. Valid driver’s license is required with good driving record. Strong interpersonal skills, including the ability to work in a team environment and get along with others. Proven ability to communicate effectively, with strong writing and verbal skills. Strong organizational skills and the ability to create and manage efficient systems. Excellent communication and interpersonal skills to coordinate effectively with clients, office personnel, and field teams. Proficiency in Microsoft Outlook, Teams, Word, Excel, and ideally Vision/Vantagepoint. Experience in contract lifecycle management, including drafting, negotiation, and performance monitoring. Familiarity with contract bonding and insurance processes is advantageous. Experience with database management and reporting preferred. Flexibility to potentially manage additional responsibilities depending on organizational needs.

Qualifications

• Salary Range: $70,000-$78,000 depending on background and experience.

Benefits

At Weston & Sampson, you’ll work alongside more than 1,000 employee-owners who are passionate about improving our communities. From providing clean water to designing resilient infrastructure and sustainable environments, our work has a direct impact on quality of life. We’re looking for curious, driven professionals who want to contribute to innovative, impactful projects and grow with a team that supports them.

Skills

• Contract Lifecycle Management: Drafting, negotiation, performance monitoring.
• Administrative Support: Timesheet review, billing processes, database management.
• Interpersonal Skills: Teamwork, communication, coordination.
• Organizational Skills: Efficient systems, project management.
• Technical Skills: Microsoft Office Suite, Vision/Vantagepoint.
• Industry Knowledge: Contract bonding and insurance processes.

Benefits

We Offer Meaningful work: Contribute to projects that protect and enhance the natural and built environments. Ownership mindset: As an employee-owner, your work directly contributes to our shared success. Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways. Flexible workplace: Work in a way that supports your life and not the other way around. Strong culture: Join a team that values collaboration, inclusion, and recognition.

Pay

$70,000-$78,000 depending on background and experience.

Schedule

N/A

Benefits

N/A

Skills

• Contract Lifecycle Management: Drafting, negotiation, performance monitoring.
• Administrative Support: Timesheet review, billing processes, database management.
• Interpersonal Skills: Teamwork, communication, coordination.
• Organizational Skills: Efficient systems, project management.
• Technical Skills: Microsoft Office Suite, Vision/Vantagepoint.
• Industry Knowledge: Contract bonding and insurance processes.