Contract Coordinator

Do you enjoy bringing organization to complex projects and ensuring every detail is completed accurately and on time? Are you someone who thrives on coordinating contracts, tracking multiple priorities, and collaborating with a variety of stakeholders to keep projects moving forward? If so, the City of Leawood is looking for a Contract Coordinator to support the Public Works Department.

As the Contract Coordinator, you'll play an integral role in managing contracts and supporting infrastructure projects that improve the City's streets, facilities, and public spaces. From coordinating contract administration and project documentation to assisting with bids, you'll help ensure projects are completed efficiently, compliantly, and with exceptional customer service. This is more than a job—it's an opportunity to make a meaningful impact behind the scenes by supporting projects that directly enhance the quality of life for Leawood residents and visitors.

Why Join the City of Leawood?

At the City of Leawood, we are guided by our core values of Service, Teamwork, Innovation, Culture of Support, and Transparency. As a member of the Public Works team, you'll work alongside engineers, project managers, and City departments to help deliver capital improvement projects and public infrastructure initiatives that serve our community. You'll be part of a collaborative environment where organization, innovation, and continuous improvement are valued, and where your contributions directly support the City's long-term success.

Responsibilities

• Coordinate the administration, tracking, and execution of contracts for Public Works projects, ensuring compliance with insurance, bonding, payment, and contract requirements.
• Support capital improvement and infrastructure projects from initiation through close-out by monitoring schedules, documentation, approvals, and project milestones.
• Assist with formal bid openings and Requests for Proposals (RFPs), including preparing bid tabulations and supporting the evaluation process.
• Partner with project engineers, project managers, and City departments to monitor project progress, communicate updates, and resolve issues proactively.
• Support the department's accreditation efforts through research, reporting, documentation, and continuous process improvement.
• Help implement new systems and technologies that improve project tracking, reporting, and operational efficiency.
• Provide exceptional customer service by responding to inquiries regarding Public Works projects, contracts, and construction activities.

Requirements

• Knowledge of contract administration and project coordination principles.
• Strong organizational skills with the ability to successfully manage multiple projects, priorities, and deadlines.
• Excellent communication and relationship-building skills.
• Strong attention to detail and commitment to accuracy, compliance, and documentation.
• Ability to analyze processes and identify opportunities for continuous improvement.
• Experience using contract management systems and document management software.
• A proactive, collaborative approach with a commitment to providing outstanding customer service.

Qualifications

• Must have five (5) years of contract administration and project management experience or equivalent experience. Equivalent experience includes a bachelor's degree in business administration, accounting, or a related field with at least three (3) years of contract administration and project management experience.
• Must be or be able to obtain within one (1) year of hire, a Certified Associate in Project Management (CAPM) through the Project Management Institute or another accredited agency approved by the Public Works Director.
• Must have experience using Microsoft Office Suites.

Preferred Qualifications

• Experience with municipal contract and project management for capital improvement or construction projects.
• Experience with public procurement, bid administration, and Requests for Proposals (RFPs).
• Certified Associate in Project Management or Certified Project Manager through the Project Management Institute.

Schedule

• Typical schedule: Monday – Friday, 8:00 AM – 5:00 PM
• There may be times when this position will be required to attend before-hours meetings.

Pay

• Starting Rate of Pay: $28.44 – $34.84 / hour, depending on qualifications

Benefits

• Retirement options: Kansas Public Employees Retirement System (KPERS) and 457(b) options
• Insurance benefits: begins the first day of the month after hire date
• Paid Time Off: vacation, sick, and personal leave plus holidays