Contract Compliance Analyst

Procurement and Contract Management

• Prepares RFQs, RFPs, and RFQs for information technology products and professional services.
• Covers procurement activities and ensures compliance with City and departmental policies.
• Processes purchase requisitions through Budget Preparation and Administration.

Budget Preparation and Administration

• Aids in the preparation and coordination of the Division's Operating and CIP budgets.
• Maintains comprehensive records of financial transactions, procurement activities, and project-related expenditures.
• Maintains current knowledge of City purchasing policies, procedures, and vendor requirements.

Financial Oversight and Compliance

• Reviews operating and capital expenditures to verify conformance with approved budgets and fiscal regulations.
• Maintains current knowledge of City purchasing policies, procedures, and vendor requirements.
• Verifies available funds and encumbrances in the financial management system (Oracle EBS and Check Requests).
• Ensures that all documentation meets audit and compliance standards as established by City policy.

Reporting and Documentation

• Prepares detailed financial and administrative reports, charts, spreadsheets, and presentations to support management decisions.
• Maintains comprehensive records of financial transactions, procurement activities, and project-related expenditures.
• Ensures that all documentation meets audit and compliance standards as established by City policy.

Special Projects and Representation

• Assists in the development of special financial or administrative projects related to division operations.
• Represents the division in meetings, conferences, and presentations to support departmental goals and initiatives.

Other Functions

• Performs additional functions (essential or otherwise) which may be assigned.