Contract Change Manager

About the role

The Change Manager owns the contract change management process for a large aviation capital program. This person drives every contract change from identification through execution in Procore, administers the program's governance for contract approvals and baseline budget adjustments, and keeps reviewers, approvers, and project teams aligned on priorities. The role requires on-site support in Austin, Texas. The Change Manager is the single point of accountability for knowing where every priority change stands: what stage it is in, who is holding it, and what it needs to move forward.

Responsibilities

• Own the end-to-end change workflow in Procore, from change events and potential change orders through executed prime contract and commitment change orders
• Confirm each change is entered completely and correctly: scope description, reason coding, cost and schedule impact, funding source, and supporting documentation
• Monitor Procore workflows daily, clear bottlenecks, follow up on overdue steps, and escalate changes that exceed turnaround targets
• Maintain the program change log as the single source of truth for change status across all projects
• Collaborate with project management teams to work through designer and contractor change negotiations, and escalate when needed
• Ensure clean handoffs between the project management, program controls, leadership, and contracting teams at each stage of the change process
• Recommend and implement improvements to workflow configuration, templates, and procedures in coordination with the PMIS and digital teams
• Administer the program's established governance for contract approvals, contract amendments, and baseline budget adjustments
• Verify each change follows the correct approval path and authority thresholds before it advances
• Prepare, quality-check, and route change packages for governance review; manage agendas and record decisions, conditions, and action items
• Obtain required governance signatures through DocuSign and confirm executed documents are filed in Procore
• Track decisions through execution and close-out, including required owner procurement, legal, and governing-body actions
• Maintain complete, auditable approval records that support audit and compliance requirements
• Process baseline budget adjustments, budget transfers, and contingency and allowance draws under approved governance
• Collaborate and coordinate with the budget managers for each sub-program on budget impacts, funding availability, and adjustments
• Coordinate