Contract Analyst

Hybrid position based in Chicago, IL.

About the role

The Contract Analyst contributes to the overall development and implementation of Resident Services contracts and supports the Contract Manager to conduct pre-award and post-award contract and grant administration activities, including procurement of goods and services, Board of Commissioners approval requests, monitoring, and closeout. The role provides support for multiple contract types, including Professional Service Agreements, Intergovernmental Agreements, Commensurate Benefit Agreements, Memorandums of Understanding, and Grant Agreements. The Contract Analyst conducts monitoring of Resident Services programs, contractors, and partners, including performance outcome analysis, and ensures compliance with contract terms and conditions.

Responsibilities

• Assists in all phases of pre- and post-award contract administration for Resident Services (e.g., new procurements, Board of Commissioners approval requests, internal requests for contract amendments, contract exhibits, cost analysis and cost estimates, purchase requisition and payment, grant and contract close-out, and termination/corrective action memos).
• Completes market research related to anticipated goods and services to be procured.
• Analyzes projected and historical costs related to goods and services.
• Assists with reconciliation of expenditures, revenue, and contract and grant closeout.
• Organizes and reviews documents for financial and performance audits.
• Processes vendor payments and prepares monthly expense accruals as necessary.
• Analyzes operating budgets and budget variances by reviewing financial reports to identify trends and proper expense allocation.
• Tracks purchase order balances and expenditures.
• Ensures data entry is completed in the designated repository.
• Ensures contracts and related documents (e.g., performance reports, budgets, amendment requests) are received, saved, and well-organized.
• Maintains full understanding of contract requirements, program procedures, and intended outcomes.
• Collects and analyzes data related to contractor/partner performance, expenditures, leveraged resources, and other contract requirements.
• Tracks contractor/partner corrective action plan progress; conducts follow-up internal meetings and monitoring site visits to provide technical assistance.
• Local travel to off-site locations is required.
• Collaborates with other departments and responds effectively to internal and external requests.
• Manages and prioritizes multiple projects simultaneously and responds to change professionally.
• Occasionally handles tasks outside of the job description to meet broader goals of CHA and Resident Services.
• May require working hours outside of CHA’s established hours (8:30 AM – 5:00 PM, Monday–Friday).

Requirements

• Bachelor's Degree in Business Administration, Finance, or a related discipline.
• Minimum of two (2) years of contract management, audit, analyst, or finance experience. A combination of education and related work experience will be considered.
• Effective communication skills (written and verbal) and the ability to work with a diverse staff of professional employees.
• Proficiency in Microsoft Office with strong Excel and Word skills; an exercise in both will be required during the interview process.
• Ability to choose the right mathematical methods or formulas to analyze financial and performance data.
• Strong analytical and organizational skills.
• Ability to apply general rules/procedures to specific problems to produce logical answers and well-organized project deliverables.
• Knowledge of HUD or other regulations related to procurement development, contract administration, and grant administration is helpful.

Benefits

• Competitive PTO package (Vacation, Sick, and Personal time).
• Medical insurance (HMO, PPO, and No employee cost High-Deductible PPO).
• Dental, Vision, and Life Insurance.
• Short-Term and Long-Term Disability Insurance.
• Long-Term Care Insurance.
• Pet Insurance.
• Parking and Transit benefits.
• Prepaid Legal Services.
• Brightstar 529 College Savings Plan.
• Identity Theft Protection.
• Hospital Indemnity Insurance.
• Voluntary Critical Illness Insurance.
• Deferred Compensation Plan: Empower 457/401(a) with a 3% employer match.
• Pension Plan: CHA makes contributions on behalf of the employee, along with the employee's 3% contribution; 100% vesting occurs after 6 years of continuous employment. Option to opt-out of CHA's Retirement Plan and continue participation in the Municipal Employees Annuity and Benefit Fund of Chicago.
• Hybrid work schedule; may be eligible for remote work up to two days per week following successful probationary period.

Pay

Salary range: $70,000 – $75,000.

Schedule

Full-time. Exempt position. Occasional work outside standard hours (8:30 AM – 5:00 PM, Monday–Friday) may be required.