Contract Administrator - Trademark Licenses

About the role

TalentHC is partnering with a leading brand management company to identify an experienced Contract Administrator to join their NYC-based team. This role is integral to the management and administration of the company's licensing agreement platform, providing critical support across legal, finance, business, and brand teams.

Key Responsibilities

• Maintain and enter complex licensing contract data into the company's contract management platform, ensuring accuracy and completeness across all records.
• Review executed agreements for accuracy, flagging discrepancies and coordinating with relevant internal teams for resolution.
• Track and manage critical contract deadlines, renewals, and updates, proactively communicating upcoming milestones to stakeholders.
• Organize and maintain contract documentation in a structured, audit-ready manner, handling all sensitive information with strict confidentiality.
• Generate reports on contract status, key terms, and portfolio activity for legal, finance, and business teams.
• Collaborate cross-functionally with legal, finance, business, and brand teams to support all aspects of the licensing lifecycle.

Qualifications

• Minimum of 4+ years of experience in contract administration, data entry, or licensing.
• Trademark licensing agreement experience required.
• Experience with a contract management platform preferred.
• Exceptional attention to detail with a proven ability to manage high volumes of contract data in a fast-paced, deadline-driven environment.
• Strong organizational skills and a process-driven approach to contract lifecycle management.
• Able to handle sensitive and confidential information with discretion.
• Strong written and verbal communication skills with the ability to collaborate across legal, finance, and business teams.

Pay

Salary Range (Commensurate with Experience): $95,000 - $115,000 base + bonus