Contract Administrator-Senior - Contracts Administration

Job Summary

Under general supervision but with decision making autonomy within a predetermined scope, administers and reviews all contracts from legal and business perspective; verify contract financial projections analyses; ensure compliance with UMMC policies and procedures; maintains current knowledge of applicable laws and regulations; conduct contract activity and /or assessment of required deviations from established norm. Develops negotiation strategy and may lead negotiation team on complex contractual issues. Develops standards for contracts including required (mandatory) and desired provisions. Performs post-contract administration activities, including tracking major provisions, ensuring both internal (UMMC) and vendor compliance, tracking expiration and renewal dates, and monitoring contract cost. Maintains the integrity, consistency and availability of decision support tools.

Education & Experience

• Required: Bachelor’s degree and three (3) years' experience reviewing, negotiating or processing contracts
• PREFERRED: Degree in a field of Business, Healthcare, or Law

Responsibilities

• Reviews contracts in compliance with policies, guidelines, laws and regulations.
• Analyzes significant and/or unique contract requirements, special provisions, terms and conditions to ensure compliance.
• Contracts may require development of new contract policies.
• Contract modification and/or processes.
• Verifies multi-year cost assumptions against the provisions of the contract.
• Conducts all solicitations on behalf of institution, including reviewing complex solicitations and preparing specialized and/or non routine requests for proposals, bids, and contract modifications.
• Affords assistance with the implementation of vendor contracts in relation to UMMC policies.
• Responsible for the entire contract lifecycle, requiring high level of skill to manage and negotiate contracts; involved in all steps of planning, conducting, and documenting contract negotiations.
• Performs post-contract administration activities, including tracking major provisions, ensuring both internal (UMMC) and vendor compliance, tracking expiration and renewal dates, and monitoring contract cost.
• Advises end users on the contract management system; provides authoritative guidance to internal business team and contract subordinates on UMMC goals and objectives.
• Reviews and makes recommendations related to vendor interaction with the institution.
• Safeguards that contracts executed by contracting authority are in compliance with UMMC guidelines, policies, and procedures.
• Facilitates, obtains, disseminates, and files executed contracts.
• Maintains contract list and tracking system of all agreements, contract issues, and communications with internal and external sources.
• Interfaces with end users, legal, compliance, systems operations, and other state agencies for signing of contracts and contract issues.
• Safeguards that final documents are consistent with agreement reached.