Contract Administrator

About the role

The Contract Administrator provides comprehensive contract and operational support to the Legal Department across corporate, commercial, compliance, and legal operations matters. This position serves as a key resource to attorneys and business stakeholders by managing legal documentation, supporting corporate recordkeeping, coordinating legal processes, maintaining compliance-related records, and helping drive operational efficiency within the legal function. The role requires strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Contract Administration & Commercial Support
  • Administer and support the execution of company legal agreements and related documentation.
  • Support agreements throughout the contract lifecycle, including drafting, review, approval coordination, execution, and filing.
  • Prepare, review, revise, proofread, and distribute contracts, legal correspondence, forms, reports, and other legal documentation using approved templates and established guidelines.
  • Review contract terms to identify non-standard provisions, summarize key obligations, and escalate legal and business risks as appropriate.
  • Track agreements through negotiation, approval, execution, and renewal processes.
  • Maintain legal department records, databases, contract repositories, and document management systems to ensure accurate recordkeeping, retention compliance, accessibility, and audit readiness.
  • Develop, maintain, and update legal department templates, standard forms, terms and conditions, procedural documents, and other department resources.
  • Coordinate with other stakeholders to facilitate timely contract processing and resolution of contract-related requests.
• Corporate & Legal Operations Support
  • Develop subject matter expertise for contract management tools and legal intake processes, identifying automation opportunities to improve efficiency and data integrity.
  • Coordinate legal requests and serve as a point of contact for routine inquiries from internal stakeholders.
  • Assist with legal research and information gathering related to corporate, compliance, regulatory, and operational matters.
  • Provide administrative support for legal and contract operations, including scheduling meetings, coordinating communications, processing legal requests, and supporting departmental activities.
  • Support legal department initiatives, strategic projects, system implementations, integrations, process improvements, workflows, systems, and recordkeeping practices to enhance efficiency, consistency, and compliance.
  • Support the ongoing administration and optimization of legal operations tools, document management systems, and contract management platforms.
• Cross-Functional Collaboration & Project Support
  • Serve as a primary point of contact for routine legal requests and collaborate with internal stakeholders across other departments to support legal and business initiatives.
  • Assist with requests from auditors, regulators, customers, vendors, partners, and external counsel.

Requirements

• Strong analytical, organizational, and problem-solving skills.
• Strong legal document drafting, proofreading, and document management skills.
• Ability to exercise sound judgment and appropriately escalate legal issues.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple projects and competing priorities under tight deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while collaborating effectively across departments.
• Demonstrated ability to maintain confidential and sensitive information.
• Process-oriented mindset with a focus on operational efficiency and continuous improvement.
• Professional demeanor and commitment to customer service, teamwork, and ethical business practices.
• Ability to thrive in a dynamic and globally distributed work environment.

Qualifications

• A college degree is required.
• 5+ years of experience as a contract administration professional or similar experience.
• Experience supporting commercial transactions, contract review, compliance activities, and legal operations functions.
• Experience working with contract management systems, document management platforms, e-signature solutions, and other legal technology tools.
• In-house Legal Department experience preferred.
• Notary Public certification is a plus.

Technical Proficiencies

• Strong working knowledge of Microsoft Office Suite, Adobe Acrobat, DocuSign, and Salesforce.
• Proficiency with Ironclad or similar CLM, document management, records management, and workflow automation tools is a plus.
• Experience with Smartsheet and legal operations or matter management systems is a plus.
• Ability to learn and effectively utilize new legal technology platforms.

Physical Demands & Work Environment

• Hybrid work with at least three in-office days.
• Job performed in a general office environment.