Contract Administrator

Description

The PENTA Building Group is seeking a Contract Administrator to join their team in Phoenix, Arizona. The Contract Administrator is responsible for verifying, maintaining, and reporting all project cost and administrative information; including the set up and maintenance of all systems and files required to support this function.

• Review Owner contract, startup forms, and project setup/roles for contract setup and start up
• Manage contract lifecycles including Lump Sum, GMP, Tribal, Joint Venture (PENTA < 51%), and CapEx
• Request and submit insurance from PENTA; Request, collect, and process insurance from all Subcontractors
• Manage Subcontractor enrollment and CIP costs for all OCIP and CCIP projects
• AP Vendor setup for Subcontractors (W-9 to Acct)
• Review bond recommendation with Project Manager
• Document Tracking: Collect and process all preliminary notices, bonds, Union letters, safety hours, certified payroll, tax exempt documents, and tribal documents
• Collect and update all City/State licenses and insurance cost worksheets
• Collect and process Union letters and safety hours; collect and submit DETR
• Collect, review, and process closeout documents
• Issue/create, submit, and collect all Subcontracts/POs and exhibits; collect labor rates and tickets
• Subcontractor Billings: Collect and review conditional and unconditional waivers and equipment lists
• Create and process SL worksheets
• Request and track Subcontractor payments
• Owner Billings: Apply Owner change orders to billings; JB progress billing
• Review/adjust or mark up job cost, timecard, and allocation reports as needed
• Collect/mark up billing backup as needed
• Collect, review, and process Owner required documents; monitor Owner payment
• Complete and submit form for project management time moves; verify for accuracy
• Manage job cost adjustments and cost movements
• Affiliate responsibilities as assigned that are not listed here

Requirements

• 3-5 years minimum of construction accounting experience; senior-level may be considered based on years of experience
• Prior experience working in the AEC industry is preferred
• Experience with tax mitigation is a plus
• Experience working on tribal construction projects is a plus

Qualifications

• Strong verbal and written communication with a proactive attitude and solutions-based approach
• Strong organizational and time management
• Proven ability to adapt behavior or work methods in response to new information or conditions
• Flexibility to travel to various jobsites in Phoenix, Arizona