Contract Administrator

About the role

The Contracts Administrator III is responsible for the preparation, negotiations, and administration of Department of Defense (DoD) prime and subcontracts. Interfaces with all levels of management and staff and provides support to contract administrators.

Responsibilities

• Works closely with the Business Development team and Program Managers to assist in the planning and strategizing of future contracts and marketing efforts, including the development of bid and proposal strategies.
• Provides cost and pricing methodologies and strategies to the proposal process.
• Ensures compliance with applicable regulations and actions required by contract.
• Analyzes problems, recommends solutions, and initiates effective actions for resolution.
• Prepares, negotiates, and administers prime contracts, subcontracts, independent consultant agreements, non-disclosure agreements, teaming agreements, and other agreements as required.
• Manages all activities related to the lifecycle of the contract/task order or subcontract, from the initial proposal phase through award and contract performance to close out.
• Mentors and trains administration staff in routine administration of contracts and assists with the training of less senior contract administrators.
• Supports functions of contract modification, contractual billing against contract line items, and cost modification administration.
• Maintains all contract files and records.
• Establishes and maintains excellent external customer and internal relations at all levels of the organization.
• Acts as liaison with customer’s procurement officials for all proposal or contract matters, communicating status and resolving open contract matters with program managers and directors.
• Occasionally requires extended work hours, evenings, and weekends to meet critical proposal schedules and deadlines.
• Performs other duties as assigned to drive the vision, fulfill the mission, and abide by the values of this organization.

Qualifications

• Bachelor’s degree in a related field.
• 4+ years of experience in a similar role.
• Working knowledge of the Contract Management Lifecycle: Solicitation, Offer, Award, Program Management, Manufacturing, Quality, Packaging & Shipping, and Invoicing.
• One of the following professional certifications: CFCM (Certified Federal Contracts Manager) or CPCM (Certified Professional Contracts Manager) or the willingness to obtain the CFCM within one year.
• Past or current experience in DoD contract management and administrative functions at the prime and subcontractor levels.

Skills

• Proficient in using Microsoft Office, particularly Excel and Word.
• Excellent interpersonal, leadership, diplomacy, judgment, and decision-making skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills (both oral and written).
• Excellent organizational skills.
• Strong strategic and tactical negotiation skills.
• Team and skill development oriented.

Work Environment

• Office environment requiring physical capability to work in an office, including sitting/standing up to 9 hours a day and use of basic office tools such as a computer, copier/printer, etc. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• First shift with additional hours as needed to meet demand. Occasional off-shift hours may also be required to provide support to operations.
• 9/80 work schedule.
• Office located in Lititz, PA.