Contract Administrator

About the role

As Contract Administrator, you will review, monitor, and enter downstream contracts and agreements for Operational Finance’s Shared Services Department, ensuring compliance from a risk perspective in legal, insurance, and limits of authority. You will coordinate with branch management and the Company’s legal department for any contract changes.

Responsibilities

• Reviews and prepares purchase agreements, subcontracts, and other contracts as required.
• Monitors the status of all pending contracts, and organizes and tracks all fully executed agreements.
• Collects insurance requirements, release of liens, safety information, and other qualifying documents needed for compliance with vendors, customers, etc.
• Analyzes proposed changes to terms and conditions, and coordinates approval by branch management and legal department, as determined by the Company’s limits of authority.
• Enters and commits all purchase agreements, subcontracts, and vendor contracts into Viewpoint.
• Researches and resolves any pending invoice exceptions for downstream contracts to ensure change orders and contracts are in place prior to approving exceptions.

Requirements

• Bachelor's Degree in Business, Finance, Accounting, or a related field, OR 2+ years of relevant, job-related experience in a service or construction industry (without a degree).
• Foundational knowledge of accounting principles and practices.
• Proficiency with Microsoft Office products (Excel and Word in particular).
• Must be organized, attentive to detail, and possess strong analytical skills.
• Ability to effectively communicate (both written and verbally) with diverse audiences.
• Capacity to produce results when working both independently and as part of a team.

Preferred Qualifications

• Familiarity with Viewpoint accounting software.
• Additional law experience is a plus.