Contract Administrator

Job Summary

The Contract Administrator is responsible for assisting the Estimating Department in contract and bid compliance and execution. This includes finding projects to bid in all states, counties, municipalities, etc., ensuring all required paperwork is submitted for upcoming bids, updating weekly agendas, procuring bid packets, submitting bids, and maintaining all bidding information. Additionally, the position involves assisting in pre-qualification filings, creating and issuing subcontracts, ordering insurance certificates and other contract required documents, and ensuring that all subcontractors have provided certificates of insurance.

Responsibilities

• Aid in identifying potential projects to bid in various jurisdictions.
• Ensure all necessary paperwork is submitted for upcoming bids.
• Update and submit weekly agendas to relevant estimators or divisions.
• Procure and distribute bid packets, bid bonds, and signatures.
• Submit bids using various platforms such as Quest CDM, Bid X, ACHD Open Gov, Bonfire, Onvia/Demand Star, Zycus, etc.
• Create and issue subcontracts as needed.
• Order insurance certificates, bonds, and other contract-required documents for awarded projects.
• Maintain a current database of all information pertaining to each project/contract.
• Timely print and distribute weekly bidding lists.
• Perform data entry as requested in various company software programs.
• Ensure proper filing and storage of records.
• Assist in maintaining DEQ as directed.
• Perform other special activities and responsibilities as directed by supervisor.

Requirements

• High School diploma or equivalent required.
• One year of customer service or administrative/office management experience preferred.
• Previous construction and/or HR experience helpful.
• Fluency in Microsoft Office.
• Experience in administrative support and functions, with very strong computer skills and strong data entry skills.
• Superior organizational skills.
• Flexible in hours and days worked, with the ability to work extended hours necessary for project completion.
• Pass background check.
• Experience meeting deadlines.
• Ability to work independently, perform a variety of work assignments, and manage multiple priorities.
• Reliability in checking own work to ensure accuracy.
• Superior interpersonal skills, able to get along with diverse personalities, tactful, mature, and flexible.
• Impeccable attention to detail.
• Proven ability to perform and maintain a positive attitude and work safely.

Qualifications

• Fluency in Microsoft Office.
• Strong data entry skills.
• Superior organizational skills.
• Flexibility in hours and days worked.
• Ability to work independently and manage multiple priorities.
• Reliability in checking own work to ensure accuracy.
• Superior interpersonal skills.
• Impeccable attention to detail.
• Proven ability to perform and maintain a positive attitude and work safely.

Skills

• Administrative support and functions.
• Data entry.
• Microsoft Office proficiency.
• Organizational skills.
• Project management.
• Time management.
• Attention to detail.

Benefits

• Full medical coverage.
• Full dental coverage.
• Full vision coverage.
• 401K plan.