Contract Administrator

Key Responsibilities/Essential Functions

• Protects the interest of the company by understanding and interpreting contractual terms and conditions
• Oversees the entire contract lifecycle, from initiation to renewal or closeout
• Manages the contractual review of solicitations, proposal development, negotiation, contract modifications and other contract administration
• Establishes and maintains contractual interface with the customer
• Reviews and manages contracts including customer agreements, NDA’s and Terms and Conditions
• Partner with internal teams including Sales, Tech Support and Operations to address contractual needs and resolve related queries
• Identify potential risks in contracts and recommend strategies to minimize exposure
• Negotiate terms and conditions of agreements
• Report unresolved issues to leadership who can agree to updated terms or maintain our position
• Analyze potential risks involved with specific terms
• Ensure all deadlines and conditions described in contracts are met
• Identify opportunities for bid submissions and raise them with the bid management team
• Analyze bid requests and proposal requirements
• Collaborate with other team members to ensure bid security
• Prepare detailed and competitive bid proposals, and attend pre-bid conferences in response to RFPs and RFQs
• Review and edit bid documents to ensure accuracy and compliance with client requirements
• Ensure all bid documents are formatted and submitted according to potential customer specifications
• Ensure timely submission of bid documents before the deadline
• Prepare all documents and requirements needed in the post-qualification
• Serve as back-up to Order Entry Specialist
• Perform any other task assigned by management

Required Qualifications

• Bachelor's degree in Business or a related field
• 2-4 years of related experience
• Strong analytical and problem-solving skills
• Excellent organizational and communication skills
• Attention to detail and high level of accuracy
• Ability to manage multiple assignments and meet deadlines
• ERP experience
• Proficiency in MS Office Suite, especially Excel and Word