Contract Administrator

Duties and responsibilities

• Participate in daily safety huddles and support company safety practices.
• Prepare and manage pre-construction and project documentation.
• Cook up submittals, material certifications, and approvals through DOT systems (e.g., ECMS) and other owner-required platforms.
• Administer subcontractor documentation, onboarding, and compliance requirements.
• Process invoices, purchase orders, force accounts, and payment-related documentation.
• Prepare and submit EEO/DBE and other required compliance reports.
• Review and track certified payrolls and labor compliance documentation.
• Set up and manage DOT field offices and support project site administrative needs.
• Manage project records, correspondence, and documentation in company and owner systems.
• Maintain project tracking logs, spreadsheets, and equipment records.
• Provide administrative support to project teams, including scheduling and coordination.
• Work extended or non-traditional hours as needed to support project demands.
• Exercise proper care and maintenance of company equipment.
• Perform additional duties as assigned.

Qualifications

• Excellent interpersonal skills with the ability to communicate with peers and customers
• Exceptional time management to meet deadlines
• Ability to work under pressure with accurate results
• Understanding of EEO reporting requirements
• Valid driver's license for the state in which you reside.