Contract Administrator

We need to output HTML fragment with sections only if content present. No job title heading. Use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to map content. We have description: intro paragraph about HoganTaylor, then "What You’ll Do" with subheadings: Contract Lifecycle Management, Review & Compliance Support, Vendor Coordination & Communication, Process Improvement & Documentation, Reporting & Tracking, Team & Administrative Support. Those are responsibilities. Then "What You Bring": qualifications, requirements, skills. Then "Why HoganTaylor?" benefits/culture. No explicit Pay or Schedule. So we should not include those sections. We need to use

for section headings. Likely sections: About the role (intro), Responsibilities (maybe combine all duties), Requirements (education/experience), Skills (maybe combine with requirements?), Benefits (Why HoganTaylor?). But we must only include sections when posting has real specific content. We have content for About the role (intro paragraph). Responsibilities: detailed list under "What You’ll Do". Requirements: education and experience under "What You Bring". Skills: maybe also under "What You Bring" (organizational skills, communication, etc). Benefits: "Why HoganTaylor?" section. We should not repeat job title. No metadata like Job ID. We need to use

• for any list of duties/requirements/benefits, and

  for prose. We need to preserve all substantive information, not invent or summarize away detail. So we need to include all bullet points from responsibilities, requirements, skills, benefits. We must not include boilerplate like EEO etc. There's none. We need to format: For each section,

  Section Heading

  then content. For responsibilities, we have multiple subcategories. Could either list each as

  ? But only allowed headings are

  for section headings. We could keep responsibilities as a single section with subheadings maybe as or just prose. But we need to use

  • for any list of duties/requirements/benefits. So we can turn each duty into list items. We need to preserve all details: e.g., "Administer the end-to-end contract lifecycle, including intake, review routing, approvals, execution, renewal, and archival." etc. We'll create a
    with each responsibility as
    • . Could also group subcategories but still list items. Similarly for requirements: education, experience, etc. We'll list each as
    • . Skills: maybe list each skill as
    • . Benefits: list each bullet from Why HoganTaylor? as
    • . We need to ensure we don't create sections with filler like "commensurate with experience". Not present. Let's extract content. Intro paragraph: "At HoganTaylor, we're not just about numbers; we're about people. Our firm stands tall on the principles of unity, service, and dynamic, reflecting in everything we do. We are on the lookout for a Contract Administrator who’s passionate about making a meaningful impact on our clients, our communities, and our team. As a Contract Administrator at HoganTaylor, you’ll play an important role in protecting the firm, supporting sound business decisions, and helping our teams work effectively with the vendors and partners who support our business. Working closely with the Director of Data Management & Privacy and the Vendor Management Team, you’ll help manage contracts and agreements from intake through renewal and archival, ensuring they align with HoganTaylor’s risk management, data governance, privacy, and compliance expectations. You’ll also partner with teams across the firm to operationalize approved agreements, monitor important obligations and deadlines, and continually improve the processes that make contract management more efficient. This is an opportunity to bring your best, build expertise in contract and vendor management, and make an impact in a dynamic environment where collaboration and attention to detail matter." That's About the role. Responsibilities: Under "What You’ll Do" with subheadings: Contract Lifecycle Management: - Administer the end-to-end contract lifecycle, including intake, review routing, approvals, execution, renewal, and archival. - Maintain the firm’s vendor management system, ensuring contracts and supporting documentation are accurate, accessible, current, and properly version-controlled. - Track renewal dates, expiration timelines, termination windows, key obligations, and other critical contractual milestones. - Coordinate amendments, addendums, and renewals with vendors and the Vendor Management Team. - Help ensure contracts move efficiently through the appropriate review and approval processes. Review & Compliance Support: - Support contract reviews by gathering required information, coordinating discussions with stakeholders, and confirming that necessary terms and documentation are included. - Help ensure agreements align with HoganTaylor policies, legal requirements, and applicable privacy, confidentiality, security, and compliance expectations. - Assist with obtaining and maintaining vendor documentation, including SOC reports, privacy and security questionnaires, insurance certificates, and compliance attestations. - Identify potential risks, missing information, or inconsistencies and appropriately escalate issues to leadership. - Perform quality checks to ensure contract and compliance documentation is complete, accurate, and organized. - Assist with reviews of systems, records, and logs to help ensure sensitive information is handled confidentially and in accordance with firm policies. Vendor Coordination & Communication: - Support vendor onboarding activities and ensure required contract and compliance materials are completed. - Communicate contract status, timelines, outstanding actions, and upcoming deadlines to the Vendor Management Team and management. - Build positive, professional relationships with internal stakeholders and external vendors through timely and responsive communication. - Complete monthly reconciliation of credit card charges for the Vendor Management Team. Process Improvement & Documentation: - Contribute to the development and maintenance of standard operating procedures, templates, workflows, and other contract management resources. - Identify opportunities to streamline contract review, approval, and documentation processes. - Help create consistent, efficient processes that enable our teams to equip our clients while managing risk effectively. - Support audits, compliance reviews, and internal assessments by providing accurate and timely documentation and reports. Reporting & Tracking: - Maintain compliance calendars and track regulatory deadlines, contractual milestones, and required follow-up activities. - Prepare periodic reports on contracts, renewals, upcoming deadlines, compliance documentation, and other key metrics. - Monitor the progress and performance of contract-related activities and communicate status updates to appropriate stakeholders. - Provide leadership with accurate information and data to support risk assessments, planning, and performance evaluations. Team & Administrative Support: - Manage calendars, schedule meetings, and coordinate virtual appointments for the Compliance and Vendor Management teams. - Prepare and format internal documents, presentations, reports, and other business materials. - Capture meeting notes and distribute action items and follow-up responsibilities. - Manage email correspondence, digital files, folders, and other documentation. - Track internal task lists and project timelines to help keep priorities moving forward. That's responsibilities. What You Bring: - Bachelor’s degree or equivalent combination of education and relevant work experience in Business, Legal Studies, Information Management, or a related field. - 2+ years of experience in contract administration, procurement, vendor management, compliance support, or a related role. - Strong organizational skills and exceptional attention to detail, with the ability to manage multiple contracts, deadlines, priorities, and stakeholders simultaneously. - Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with individuals at all levels of an organization. - Strong follow-through and a proactive approach to identifying needs, resolving issues, and keeping work moving. - Comfort working in a cross-functional environment and collaborating with a variety of departments and stakeholders. - Experience maintaining structured documentation and working with contract management, vendor management, or related processes and tools. - Proficiency with Microsoft Office Suite, particularly Word, Excel, Outlook, and SharePoint. - Experience with project management tools such as Asana, Trello, or similar platforms is a plus. - A high level of integrity and discretion when working with confidential, sensitive, and proprietary information. It’s a Plus If You Have: - Experience with technology, privacy, data governance, information security, or related terminology. - Familiarity with common contract terms and clauses, including confidentiality, data protection, indemnification, and related provisions. - Experience with Contract Lifecycle Management (CLM) systems or procurement/vendor management platforms. - Understanding of regulatory and compliance requirements relevant to contracts and vendor relationships. - Experience working in public accounting, professional services, or another highly regulated environment. - An interest in continuously learning and developing expertise in contract management, privacy, risk, and vendor governance. We could treat "What You Bring" as Requirements (education/experience) and Skills (the rest). Or combine. But we need sections only when content present. We'll create Requirements (education + experience) and Skills (organizational, communication, etc). Also maybe "Preferred Qualifications" for the plus items. But we only have headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use Requirements for education/experience, Qualifications for maybe the "It's a Plus" items, Skills for the skill-based items. But we need to avoid duplication. Let's map: Requirements: Bachelor’s degree or equivalent...; 2+ years of experience... Qualifications: maybe the "It's a Plus If You Have" items. Skills: Strong organizational skills..., Excellent written and verbal..., Strong follow-through..., Comfort working..., Experience maintaining..., Proficiency with Microsoft Office..., Experience with project management tools..., A high level of integrity... That seems reasonable. Benefits: Why HoganTaylor? list: - Reputation for Excellence: Join a team recognized as a Best Place to Work in Oklahoma and Arkansas and one of Accounting Today’s Best of the Best Firms. At HoganTaylor, you’ll be part of a firm known for exceptional client relationships and a standard of excellence. - Meaningful Connections: Build deep relationships—not just with colleagues, but with clients and the communities we serve. At HT, people are at the center of everything we do. - Purpose-Driven Culture: Be part of something bigger. Our commitment to service means you’ll have opportunities to give back, make an impact, and support the causes that matter to you. - Innovation and Leadership: At HT, your voice matters. We believe everyone is a leader in their own right, and we encourage fresh ideas, diverse perspectives, and forward-thinking solutions. You won’t just have a seat at the table—you’ll help shape the conversation. - Elevate Your Career: We invest in your growth. Our tailored, one-size-fits-one approach to learning and development puts you in the driver’s seat, giving you the tools and support to thrive personally and professionally. Embrace the opportunity to do work that matters in an environment that supports your life and your ambitions. Your journey at HoganTaylor starts now! We need to preserve all substantive information. So each bullet as
    • with the full text. Now produce HTML fragment. Structure:

      About the role

      Intro paragraph...

      Responsibilities

      • ... (each duty)
      ...

      Requirements

      • Bachelor’s degree or equivalent combination of education and relevant work experience in Business, Legal Studies, Information Management, or a related field.
      • 2+ years of experience in contract administration, procurement, vendor management, compliance support, or a related role.

      Qualifications

      • Experience with technology, privacy, data governance, information security, or related terminology.
      • Familiarity with common contract terms and clauses, including confidentiality, data protection, indemnification, and related provisions.
      • Experience with Contract Lifecycle Management (CLM) systems or procurement/vendor management platforms.
      • Understanding of regulatory and compliance requirements relevant to contracts and vendor relationships.
      • Experience working in public accounting, professional services, or another highly regulated environment.
      • An interest in continuously learning and developing expertise in contract management, privacy, risk, and vendor governance.

      Skills

      • Strong organizational skills and exceptional attention to detail, with the ability to manage multiple contracts, deadlines, priorities, and