Contract Administrator

About the role

The Contract Administrator will assist the Estimating/Project Management team with bid preparation processes and to handle project administration after a successful low bid.

Responsibilities

• Procure bid documents: Obtain plans and specifications from Owner/Agency
• Work closely with the Estimators to determine what the bid requirements are for individual projects
• Maintain bid schedule for the estimating team
• Conduct Good Faith Effort documentation when required. This includes letter writing, posting advertisements, outreaching to subcontractors and keeping detailed documentation of all outreach efforts
• Bid Preparation: Process includes preparing the bid package and corresponding with our bonding and insurance companies to make sure all project requirements can be met
• Bid Running: Contract Administrator will be responsible for physically submitting bid package to Owner/Agency when necessary
• Review Contract Agreements and obtain necessary bonds, insurance and authorized signatures on all required documentation related to a Prime Contract
• Generate, issue and administer Subcontract Agreements. This includes reviewing all correspondence concerning Subcontracts and responding as necessary
• Maintain subcontract status databases
• Prepare prequalification packages to be submitted to Owner/Agency
• Prepare and file preliminary notices on private contracts
• Prepare and distribute preliminary information forms
• Prepare and distribute EEO letters to signatory unions
• Gather all necessary documentation to prepare job books for each project
• Facilitate the execution of change orders and ensure that executed copies are routed to project team
• Other duties as assigned

Requirements

• 2 or more years’ experience collecting, analyzing and interpreting data, preferably in a Construction or Manufacturing environment
• Proficient with Microsoft Office applications, specifically needing Advanced skills with: Microsoft Excel, Microsoft Word, Adobe Acrobat, Outlook
• Experience with Viewpoint Software or an equivalent ERP system is preferred
• Excellent verbal and written communication skills
• Detail oriented and have the ability to work under pressure with strict deadlines
• Self-motivated, intellectually curious and enjoy working with a diverse group of people

Qualifications

• Bachelor’s Degree Is Preferred, But Not Required

Skills

• Collaboration Skills
• Communication Proficiency
• Problem Solving/Analysis
• Technical Capacity
• Time Management

Benefits

In addition to offering a comprehensive benefits package for all employees — including a superior health benefits package — Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Pay

Hourly Range: $28.00 - 43.00

Schedule

Relocation assistance will be provided to candidates outside of the local area on a case-by-case basis.

Visit us at: www.griffithcompany.net

Griffith Company is an equal opportunity employer and an employee-owned company.

Important Notice to Staffing Agencies/Recruiting Firms (please read completely)

Griffith Company will not accept unsolicited resumes from any sources other than directly from a candidate, Griffith Company employee or any of our industry and academic partners. Any unsolicited resumes sent to any of the following will be considered Griffith Company property:

• Griffith Company mailing address
• Griffith Company fax machine
• Griffith Company email address
• Griffith Company employees
• Griffith Company applicant/candidate database

Griffith Company will NOT pay a recruiting/placement fee for any candidate hire resulting from the receipt of an unsolicited resume. We will only accept resumes from staffing agencies/recruiting firms who meet the following criteria:

• Have a valid fully-executed written contract with Griffith Company for service (signed only by our CEO, President, Executive Vice President or Human Resources Director).
• No other Griffith Company employee is authorized to bind Griffith Company to any agreement regarding the placement of candidates by Agencies
• Responding to a written request from a member of our Human Resources team to work on filling a specific job opening - we will not accept any unrelated resumes