Contract Administrator

About Us

At Cerris Systems, we believe in delivering quality craftsmanship while having fun along the way. Our group of construction companies prides itself on our almost 100-year history, our employee ownership structure, and our competitive pay and benefits. From the moment you start working with us, we’ve got your growth in mind. We believe Cerris isn’t just a great place to start your career – it’s a great place to watch it advance for years to come.

Responsibilities

• Under technical supervision, coordinate and administer routine contract (subcontract) work using standardized and prescribed methods.
• Assist in the preparation and submission of submittals on materials and equipment.
• Assist in preparation of bid packages and issuance of subcontracts, as needed.
• Manage/coordinate project documents such as change orders, project updates, certificates of insurance, subcontracts, etc.
• Create and maintain job files: contracts, job-related correspondence, certificates of insurance, bond requests, documents, spreadsheets, and databases as necessary.
• Compile and administer owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP).
• Assist Project Managers by updating OCIP and CCIP requirements for subcontractors.
• Prepare and process monthly project billing to include submitting to customers, pulling aging report, and following up outstanding payments.
• Assist service department by preparing and submitting service contracts.
• Support warehouse team with administration of tool tracking program.
• Manage/update contractors and business licenses.
• Manage/track employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc.
• Obtain Contract Risk Insurance Specialist certification and maintain required CEs.
• Train Contract Admin staff on how to read and interpret endorsements.
• Communicate endorsement accommodation requests to executive team.
• Ensure subcontractors are in compliance with invoice and insurance requirements.
• Promote the company safety culture and safety awareness throughout the company, projects, or office.
• Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.

Requirements

• Ability to perform work accurately and completely, and in a timely manner
• Strong communication skills, verbal and written
• Ability to understand and implement best practice standards
• Knowledge of organizational structure and available resources
• Ability to quickly and effectively solve complex problems
• Ability to deliver quality through attention to detail
• Organizational skills
• Listening skills
• Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels
• Ability to be proactive and resourceful
• Ability to follow-up on inquiries in a timely manner
• Ability to prioritize multiple projects
• Proficiency in MS Office and all other company utilized software
• Ability to build relationships with team members that transcend a project
• Ability to build relationships and collaborate within a team
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs
• Knowledge of construction industry terminology and documents
• Ability to supervise personnel
• Ability to provide performance management feedback and complete evaluations

Qualifications

• High School Diploma or General Education Degree (GED), or equivalent experience
• 2+ years or more of related work experience preferred

Physical Demands and Working Environment

• Must be able to lift up to 25 pounds
• Normal office environment
• Frequent activity: sitting, viewing, and typing on computer screen
• Occasional activity: standing, walking, bending, reaching above shoulder