Contract Administrator

JOB SUMMARY

The Contracts Administrator supports the preparation, administration, and tracking of construction-related agreements and documentation. This role serves as a practical, responsive resource to operations, balancing contract compliance with project needs and timelines.

BENEFITS

• Group medical, vision and dental insurance including choice of two benefit plans – a PPO plan and a high deductible / Health Saving Account Plan with company contribution to HSA.
• Company-paid Short- & Long-Term Disability plans, group Life Insurance, and AD&D plans.
• Flexible Spending Account (FSA) plans (for health care and dependent care).
• Vacation accrued on a weekly basis at a full-time annualized equivalent rate of 15 days (3 work weeks) per year.
• Sick Leave accrued at 1 hour of sick leave for every 30 hours worked with a carryover of 80 hours.
• 10 paid Holidays each year.
• Paid Parental Leave.
• Annual Discretionary Bonus based on company profitability and your manager’s assessment of your performance.
• A 401(k) savings plan under which BNB matches the first three percent of your deferral with a 100% match and the next two percent with a 50% match for a total matching contribution of 4% of your pay. You are immediately 100% vested in all contributions (including BNB match).
• We provide both traditional (Pre-Tax) and Roth (post –tax) contribution options in our 401(k) plan.
• We’re also proud to be an employee-owned company. This means you get an ownership stake in BNB through a benefit called an Employee Stock Ownership Plan (ESOP). It’s 100% company funded and is invested in BNBuilders stock. You can participate in this long-term plan after you complete 1 year of service (with at least 1,000 hours).

JOB RESPONSIBILITIES

• Edit, review, and process subcontracts, designer agreements, owner agreements, bonds, addenda, and other contract-related documents.
• Review agreements, exhibits, scopes of work, addenda, bonds, and incorporated documents collectively to understand how their terms interact and apply to the project.
• Identify conflicting, inconsistent, duplicative, redundant, or missing language across contract documents and coordinate clarification or resolution with the appropriate stakeholders.
• Evaluate flow-down requirements and confirm that applicable owner-contract obligations are accurately and consistently incorporated into downstream agreements.
• Prepare documents using BNB’s internal software, AIA Contract Documents software, DBIA forms, and other applicable systems.
• Perform quality-control reviews to confirm document accuracy, authorized signatories, current licenses, approved forms, and compliance with company contracting policies.
• Prepare, organize, and maintain contract records, electronic files, tracking logs, and supporting documentation.
• Track contract issuance and execution and provide timely status updates to project teams across all regions.
• Conduct project audits to evaluate compliance with company contracting policies and procedures.
• Monitor and manage a shared contracts inbox in coordination with regional team members.
• Process, track, renew, and maintain Master Subcontract Agreements and related logs.
• Review subcontractor bonds for accuracy and compliance with contractual requirements.
• Build collaborative working relationships with operations staff and project teams, providing responsive and practical support throughout the contracting process.
• Partner with operations staff to understand project-specific needs, identify potential contract issues, and develop solutions that support both company requirements and project execution.
• Aid project teams and other employees in understanding and applying contracting policies, procedures, and contractual requirements.
• Perform other related duties and special projects, as assigned.

QUALIFICATIONS

• Bachelor’s degree in business, construction management, or a related field and at least seven years of contract administration experience, or an equivalent combination of education and relevant experience.
• Construction industry experience is preferred.
• Experience with AIA Contract Documents software is preferred.
• Advanced proficiency with Microsoft Office applications.
• Strong written and verbal communication skills.
• Excellent organization skills and attention to detail.
• Ability to manage multiple assignments, priorities, and deadlines in a fast-paced environment.
• Demonstrated reliability, flexibility, punctuality, and timely completion of assignments.
• Ability to work independently, take initiative, and identify tasks requiring attention.
• Strong commitment to following company policies and established procedures.
• Collaborative, service-oriented approach and a positive team attitude.
• Ability to explain and teach contracting policies and procedures clearly to others.