Contract Administrator 2
UCLA · Los Angeles, CA · 1 mo ago
On-siteManufacturingFull-time
We need to output HTML fragment with sections only if real content. Use for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We need to parse the posting.
First, remove duplicate lines: The Department Summary and Position Summary are identical. We'll keep one maybe as About the role? The posting includes Department Summary and Position Summary identical. We'll treat that as About the role.
We need to extract responsibilities: "Reporting to the Contract Administration Supervisor, the Contract Administrator will be a key member of a highly productive team of contract professionals responsible for the annual development, execution, and management of more than 900 Construction Contracts and Design Professional Agreements valued in excess of $750 million. As a member of the team, you will develop and execute construction contracts and design agreements; lead pre-bid conferences and public bid openings; provide guidance on UCPolicy and Public Contract Code requirements; serve as an internal consultant on a broad range of contractual matters; and guide project teams through the creation of a contractual framework of documents for project success. Work is performed under minimal supervision. The incumbent independently initiates, prioritizes, and completes ongoing tasks. Incumbent performs special project assignments under the direction of the Supervisor or Director."
That's responsibilities.
Qualifications: The posting lists many bullet-like statements but they are not in list format; they are sentences separated by spaces. We need to treat them as list items under Requirements or Qualifications? The instruction: Use
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We need to parse the posting.
First, remove duplicate lines: The Department Summary and Position Summary are identical. We'll keep one maybe as About the role? The posting includes Department Summary and Position Summary identical. We'll treat that as About the role.
We need to extract responsibilities: "Reporting to the Contract Administration Supervisor, the Contract Administrator will be a key member of a highly productive team of contract professionals responsible for the annual development, execution, and management of more than 900 Construction Contracts and Design Professional Agreements valued in excess of $750 million. As a member of the team, you will develop and execute construction contracts and design agreements; lead pre-bid conferences and public bid openings; provide guidance on UCPolicy and Public Contract Code requirements; serve as an internal consultant on a broad range of contractual matters; and guide project teams through the creation of a contractual framework of documents for project success. Work is performed under minimal supervision. The incumbent independently initiates, prioritizes, and completes ongoing tasks. Incumbent performs special project assignments under the direction of the Supervisor or Director."
That's responsibilities.
Qualifications: The posting lists many bullet-like statements but they are not in list format; they are sentences separated by spaces. We need to treat them as list items under Requirements or Qualifications? The instruction: Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose.
We need to decide which sections to include. The posting includes "Qualifications" heading with many statements. Also there is "Salary & Compensation" but we only include Pay if actual salary stated; they say "UCLA provides a full pay range. Actual salary offers consider factors..." No specific numbers, so we should NOT include Pay section because it's not specific. Similarly Benefits: they mention "exceptional benefits" and refer to UC Benefit package but no specific benefits listed; we should not include Benefits unless specific. Schedule: they have "Schedule 8:00 a.m. to 5:00 p.m." That's specific, so include Schedule section.
Also there is "Union/Policy Covered 99-Policy Covered" maybe not needed.
We need to include About the role (department summary). Responsibilities. Requirements? The qualifications list could be considered Requirements or Qualifications. The instruction says we can have both Requirements and Qualifications sections. We need to decide based on content. The posting has a "Qualifications" heading with many statements. We'll treat that as Qualifications. Possibly also Requirements could be same; but we should not create empty sections. We'll include Qualifications only.
Skills: The qualifications include many skill statements; we could put them under Skills. But we already have Qualifications. Might be better to split: Requirements (maybe the required abilities) and Skills (maybe the technical skills). However the instruction says prefer a few substantive sections over many thin ones. So we could combine all qualification-like statements into one Qualifications section as a list.
Thus sections: About the role (prose), Responsibilities (list), Qualifications (list), Schedule (maybe as prose or list? It's a single line; we can use
).
We must not repeat job title as heading. No Job ID.
We must remove boilerplate: background check etc? Those are special conditions; they are substantive? Might be considered part of Qualifications? But they are conditions for employment. Could be included under Qualifications? Might be considered as Requirements. However they are not exactly qualifications but conditions. The instruction says preserve ALL substantive information; do not invent or summarize away detail. So we should include them somewhere. Perhaps under Qualifications as list items.
We need to format list items: each distinct statement becomes
- . We need to parse the qualifications block.
Let's extract the qualifications block text:
"Qualifications 2 years relevant experience (Preferred) Ability to interact in a professional manner to establish and maintain cooperative workingrelationships with internal staff, campus departments, contactors and external entities (Required)Ability to maintain composure while resolving complaints, skill in motivating others to effectiveaction, skill in working as part of a team; collaborating with colleagues, skill in speaking inindividual and group settings with persons of various social, cultural, economic and educationalbackgrounds using appropriate vocabulary and grammar (Required) Ability to explain complex policies, procedures, and legal requirements; and educate others in theuse of contract forms, ability to persuade others to accept the incumbent's interpretation of policies,procedures, and legal requirements (Required) Ability to read, analyze and interpret complex technical and legal documents including constructioncontracts and administrative manuals, ability to independently gather, organize and analyzeinformation; expeditious identify deficiencies, obtain additional information and formulatemendations based on analysis (Required) Skill in analyzing work processes and developing the most effective procedures for theiraccomplishment, skill in monitoring and adjusting workload to ensure all project demands anddeadlines are met, skill in coordinating the preparation of documents by determining the time, placeand sequence of actions to be taken based on data analysis (Required) Advanced skill in writing concise, logical, and grammatically correct business correspondence (Required)Advanced ability to work in a self-directed, highly detail-oriented manner, following through onassignments and meeting established deadlines, ability to perform repetitive work followingestablished guidelines and procedures (Required) Advanced knowledge and experience using Microsoft suite applications (Windows, Word, Excel,SharePoint, Outlook), Adobe Acrobat, as well as ability to quickly learn new applications (Required)Ability to lift and move contract documents weighing up to 30 pounds (Required) Knowledge of applicable California Public Contract and Labor Codes statutes, requirements andprocedures (Preferred) Knowledge of disciplines involved in construction projects and the interface between designprofessionals, project managers, contractors and inspectors, knowledge ofconstruction/architectural/engineering trade terminology (Preferred) Previous work history at a large public entity (Preferred) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment."
We need to split into items. Each statement seems separated by spaces but we can detect patterns: each starts with a capital letter (Ability, Skill, Advanced skill, Advanced knowledge, etc.) and ends with (Required) or (Preferred). Also there is "2 years relevant experience (Preferred)" at start.
Also there are Special Conditions for Employment statements.
We'll create list items for each.
Let's manually list:
- 2 years relevant experience (Preferred)
- Ability to interact in a professional manner to establish and maintain cooperative working relationships with internal staff, campus departments, contractors and external entities (Required)
- Ability to maintain composure while resolving complaints, skill in motivating others to effective action, skill in working as part of a team; collaborating with colleagues, skill in speaking in individual and group settings with persons of various social, cultural, economic and educational backgrounds using appropriate vocabulary and grammar (Required)
- Ability to explain complex policies, procedures, and legal requirements; and educate others in the use of contract forms, ability to persuade others to accept the incumbent's interpretation of policies, procedures, and legal requirements (Required)
- Ability to read, analyze and interpret complex technical and legal documents including construction contracts and administrative manuals, ability to independently gather, organize and analyze information; expeditious identify deficiencies, obtain additional information and formulate recommendations based on analysis (Required)
- Skill in analyzing work processes and developing the most effective procedures for their accomplishment, skill in monitoring and adjusting workload to ensure all project demands and deadlines are met, skill in coordinating the preparation of documents by determining the time, place and sequence of actions to be taken based on data analysis (Required)
- Advanced skill in writing concise, logical, and grammatically correct business correspondence (Required)
- Advanced ability to work in a self-directed, highly detail-oriented manner, following through on assignments and meeting established deadlines, ability to perform repetitive work following established guidelines and procedures (Required)
- Advanced knowledge and experience using Microsoft suite applications (Windows, Word, Excel, SharePoint, Outlook), Adobe Acrobat, as well as ability to quickly learn new applications (Required)
- Ability to lift and move contract documents weighing up to 30 pounds (Required)
- Knowledge of applicable California Public Contract and Labor Codes statutes, requirements and procedures (Preferred)
- Knowledge of disciplines involved in construction projects and the interface between design professionals, project managers, contractors and inspectors, knowledge of construction/architectural/engineering trade terminology (Preferred)
- Previous work history at a large public entity (Preferred)
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. (Special Conditions for Employment) maybe treat as item.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. (Special Conditions for Employment)
We'll include these as list items under Qualifications.
Now Responsibilities list: we need to break into items.
Responsibilities paragraph: "Reporting to the Contract Administration Supervisor, the Contract Administrator will be a key member of a highly productive team of contract professionals responsible for the annual development, execution, and management of more than 900 Construction Contracts and Design Professional Agreements valued in excess of $750 million. As a member of the team, you will develop and execute construction contracts and design agreements; lead pre-bid conferences and public bid openings; provide guidance on UCPolicy and Public Contract Code requirements; serve as an internal consultant on a broad range of contractual matters; and guide project teams through the creation of a contractual framework of documents for project success. Work is performed under minimal supervision. The incumbent independently initiates, prioritizes, and completes ongoing tasks. Incumbent performs special project assignments under the direction of the Supervisor or Director."
We can split into list items:
- Reporting to the Contract Administration Supervisor, the Contract Administrator will be a key member of a highly productive team of contract professionals responsible for the annual development, execution, and management of more than 900 Construction Contracts and Design Professional Agreements valued in excess of $750 million.
- As a member of the team, you will develop and execute construction contracts and design agreements; lead pre-bid conferences and public bid openings; provide guidance on UCPolicy and Public Contract Code requirements; serve as an internal consultant on a broad range of contractual matters; and guide project teams through the creation of a contractual framework of documents for project success.
- Work is performed under minimal supervision.
- The incumbent independently initiates, prioritizes, and completes ongoing tasks.
- Incumbent performs special project assignments under the direction of the Supervisor or Director.
That seems fine.
About the role: we can use the department summary (or position summary) as prose. We'll include one paragraph.
Schedule: "Schedule 8:00 a.m. to 5:00 p.m." We'll output as
Schedule: 8:00 a.m. to 5:00 p.m.
maybe.
We must not include Pay/Benefits sections because not specific.
Now produce HTML fragment:
About the role
...
Responsibilities
- ...
...
Qualifications
- ...
...
Schedule
Schedule: 8:00 a.m. to 5:00 p.m.
Make sure no extra whitespace? It's fine.
Now craft the About the role paragraph: Use the department summary text (maybe combine both but they are identical). We'll use one copy.
"Capital Programs conceptualizes, plans, designs, and oversees all major construction projects on a vibrant 419-acre main campus and network of Medical and Hospitality facilities across Southern California. With exceptional benefits, stability, growth, and career opportunities, you'll be part of a collaborative environment, working on projects that foster cutting-edge research and education at one of the most sought-after institutions in the country."
That's fine.
- for any list of duties/requirements/benefits, and
for prose. We need to decide which sections to include. The posting includes "Qualifications" heading with many statements. Also there is "Salary & Compensation" but we only include Pay if actual salary stated; they say "UCLA provides a full pay range. Actual salary offers consider factors..." No specific numbers, so we should NOT include Pay section because it's not specific. Similarly Benefits: they mention "exceptional benefits" and refer to UC Benefit package but no specific benefits listed; we should not include Benefits unless specific. Schedule: they have "Schedule 8:00 a.m. to 5:00 p.m." That's specific, so include Schedule section. Also there is "Union/Policy Covered 99-Policy Covered" maybe not needed. We need to include About the role (department summary). Responsibilities. Requirements? The qualifications list could be considered Requirements or Qualifications. The instruction says we can have both Requirements and Qualifications sections. We need to decide based on content. The posting has a "Qualifications" heading with many statements. We'll treat that as Qualifications. Possibly also Requirements could be same; but we should not create empty sections. We'll include Qualifications only. Skills: The qualifications include many skill statements; we could put them under Skills. But we already have Qualifications. Might be better to split: Requirements (maybe the required abilities) and Skills (maybe the technical skills). However the instruction says prefer a few substantive sections over many thin ones. So we could combine all qualification-like statements into one Qualifications section as a list. Thus sections: About the role (prose), Responsibilities (list), Qualifications (list), Schedule (maybe as prose or list? It's a single line; we can use
). We must not repeat job title as heading. No Job ID. We must remove boilerplate: background check etc? Those are special conditions; they are substantive? Might be considered part of Qualifications? But they are conditions for employment. Could be included under Qualifications? Might be considered as Requirements. However they are not exactly qualifications but conditions. The instruction says preserve ALL substantive information; do not invent or summarize away detail. So we should include them somewhere. Perhaps under Qualifications as list items. We need to format list items: each distinct statement becomes
- . We need to parse the qualifications block.
Let's extract the qualifications block text:
"Qualifications 2 years relevant experience (Preferred) Ability to interact in a professional manner to establish and maintain cooperative workingrelationships with internal staff, campus departments, contactors and external entities (Required)Ability to maintain composure while resolving complaints, skill in motivating others to effectiveaction, skill in working as part of a team; collaborating with colleagues, skill in speaking inindividual and group settings with persons of various social, cultural, economic and educationalbackgrounds using appropriate vocabulary and grammar (Required) Ability to explain complex policies, procedures, and legal requirements; and educate others in theuse of contract forms, ability to persuade others to accept the incumbent's interpretation of policies,procedures, and legal requirements (Required) Ability to read, analyze and interpret complex technical and legal documents including constructioncontracts and administrative manuals, ability to independently gather, organize and analyzeinformation; expeditious identify deficiencies, obtain additional information and formulatemendations based on analysis (Required) Skill in analyzing work processes and developing the most effective procedures for theiraccomplishment, skill in monitoring and adjusting workload to ensure all project demands anddeadlines are met, skill in coordinating the preparation of documents by determining the time, placeand sequence of actions to be taken based on data analysis (Required) Advanced skill in writing concise, logical, and grammatically correct business correspondence (Required)Advanced ability to work in a self-directed, highly detail-oriented manner, following through onassignments and meeting established deadlines, ability to perform repetitive work followingestablished guidelines and procedures (Required) Advanced knowledge and experience using Microsoft suite applications (Windows, Word, Excel,SharePoint, Outlook), Adobe Acrobat, as well as ability to quickly learn new applications (Required)Ability to lift and move contract documents weighing up to 30 pounds (Required) Knowledge of applicable California Public Contract and Labor Codes statutes, requirements andprocedures (Preferred) Knowledge of disciplines involved in construction projects and the interface between designprofessionals, project managers, contractors and inspectors, knowledge ofconstruction/architectural/engineering trade terminology (Preferred) Previous work history at a large public entity (Preferred) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment."
We need to split into items. Each statement seems separated by spaces but we can detect patterns: each starts with a capital letter (Ability, Skill, Advanced skill, Advanced knowledge, etc.) and ends with (Required) or (Preferred). Also there is "2 years relevant experience (Preferred)" at start.
Also there are Special Conditions for Employment statements.
We'll create list items for each.
Let's manually list:
- 2 years relevant experience (Preferred)
- Ability to interact in a professional manner to establish and maintain cooperative working relationships with internal staff, campus departments, contractors and external entities (Required)
- Ability to maintain composure while resolving complaints, skill in motivating others to effective action, skill in working as part of a team; collaborating with colleagues, skill in speaking in individual and group settings with persons of various social, cultural, economic and educational backgrounds using appropriate vocabulary and grammar (Required)
- Ability to explain complex policies, procedures, and legal requirements; and educate others in the use of contract forms, ability to persuade others to accept the incumbent's interpretation of policies, procedures, and legal requirements (Required)
- Ability to read, analyze and interpret complex technical and legal documents including construction contracts and administrative manuals, ability to independently gather, organize and analyze information; expeditious identify deficiencies, obtain additional information and formulate recommendations based on analysis (Required)
- Skill in analyzing work processes and developing the most effective procedures for their accomplishment, skill in monitoring and adjusting workload to ensure all project demands and deadlines are met, skill in coordinating the preparation of documents by determining the time, place and sequence of actions to be taken based on data analysis (Required)
- Advanced skill in writing concise, logical, and grammatically correct business correspondence (Required)
- Advanced ability to work in a self-directed, highly detail-oriented manner, following through on assignments and meeting established deadlines, ability to perform repetitive work following established guidelines and procedures (Required)
- Advanced knowledge and experience using Microsoft suite applications (Windows, Word, Excel, SharePoint, Outlook), Adobe Acrobat, as well as ability to quickly learn new applications (Required)
- Ability to lift and move contract documents weighing up to 30 pounds (Required)
- Knowledge of applicable California Public Contract and Labor Codes statutes, requirements and procedures (Preferred)
- Knowledge of disciplines involved in construction projects and the interface between design professionals, project managers, contractors and inspectors, knowledge of construction/architectural/engineering trade terminology (Preferred)
- Previous work history at a large public entity (Preferred)
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. (Special Conditions for Employment) maybe treat as item.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. (Special Conditions for Employment)
We'll include these as list items under Qualifications.
Now Responsibilities list: we need to break into items.
Responsibilities paragraph: "Reporting to the Contract Administration Supervisor, the Contract Administrator will be a key member of a highly productive team of contract professionals responsible for the annual development, execution, and management of more than 900 Construction Contracts and Design Professional Agreements valued in excess of $750 million. As a member of the team, you will develop and execute construction contracts and design agreements; lead pre-bid conferences and public bid openings; provide guidance on UCPolicy and Public Contract Code requirements; serve as an internal consultant on a broad range of contractual matters; and guide project teams through the creation of a contractual framework of documents for project success. Work is performed under minimal supervision. The incumbent independently initiates, prioritizes, and completes ongoing tasks. Incumbent performs special project assignments under the direction of the Supervisor or Director."
We can split into list items:
- Reporting to the Contract Administration Supervisor, the Contract Administrator will be a key member of a highly productive team of contract professionals responsible for the annual development, execution, and management of more than 900 Construction Contracts and Design Professional Agreements valued in excess of $750 million.
- As a member of the team, you will develop and execute construction contracts and design agreements; lead pre-bid conferences and public bid openings; provide guidance on UCPolicy and Public Contract Code requirements; serve as an internal consultant on a broad range of contractual matters; and guide project teams through the creation of a contractual framework of documents for project success.
- Work is performed under minimal supervision.
- The incumbent independently initiates, prioritizes, and completes ongoing tasks.
- Incumbent performs special project assignments under the direction of the Supervisor or Director.
That seems fine.
About the role: we can use the department summary (or position summary) as prose. We'll include one paragraph.
Schedule: "Schedule 8:00 a.m. to 5:00 p.m." We'll output as
Schedule: 8:00 a.m. to 5:00 p.m.
maybe. We must not include Pay/Benefits sections because not specific. Now produce HTML fragment:About the role
...
Responsibilities
- ... ...
Qualifications
- ... ...
Schedule
Schedule: 8:00 a.m. to 5:00 p.m.
Make sure no extra whitespace? It's fine. Now craft the About the role paragraph: Use the department summary text (maybe combine both but they are identical). We'll use one copy. "Capital Programs conceptualizes, plans, designs, and oversees all major construction projects on a vibrant 419-acre main campus and network of Medical and Hospitality facilities across Southern California. With exceptional benefits, stability, growth, and career opportunities, you'll be part of a collaborative environment, working on projects that foster cutting-edge research and education at one of the most sought-after institutions in the country." That's fine.