Contract Administrative Assistant

About the role

TransImpact is looking for a Contract Administrator Assistant with 2-4 years of experience to join our Legal team. We are looking for someone with SaaS experience (legal industry preferred), who is organized, has excellent written and verbal skills, and enjoys problem-solving. The Contract Administrator Assistant reports directly to the Director of Legal Affairs regarding the contract lifecycle management of both clients and vendors of a transportation spend management SaaS company. This position works directly with Sales, Product, Finance, and IT Teams as an internal support to assist in the contractual relationship with clients and vendors.

Responsibilities

• Drafting, reviewing, analyzing, modifying, and negotiating client agreements, non-disclosure agreements, statement of work, and other contracts with the support of senior team members.
• Experience in software, technology, and technology-related contract drafting and negotiating.
• Understanding of privacy laws, data protection, and regulatory compliance.
• Familiar with industry standards and best practices in SaaS and technology law.
• Work with other teams, such as finance and operations, on contract compliance issues.
• Contribute to the development of contract templates and the efficiency of the legal department.
• Daily management of incoming legal requests/tickets to ensure timely response to the sales team.
• Strong attention to detail to ensure professionalism and accuracy in contracts.
• Maintain legal files and comply with proper execution protocol.
• Basic understanding of contract terms and conditions.
• Prioritize and manage fast-paced legal requests, and have the ability to interact with active sales team members to complete legal requests.
• Use template agreements.
• Obtain signatures via the e-signature platform.
• Manage legal information in the CRM and document management software.
• Strong analytical skills and attention to detail.
• Exceptional organizational, time management, verbal, and written skills.
• Able to prioritize assignments, multitask, and adjust the daily schedule to meet internal and external client needs.

Requirements

• Bachelor’s degree required. Paralegal training preferred.
• 2-3 years of previous experience as a contract administrator or related position, preferably with a focus on SaaS products.
• Experience with CRM platforms (HubSpot), contract management platforms (DocuWare), electronic signature technologies, and JIRA.
• Excellent analytical and critical thinking skills.
• Able to work both independently and as part of a global team.
• Experience in communicating with all levels of the organization.
• Willing to train but requires an ability to work well in a corporate setting with high standards for professionalism, confidentiality, and integrity.

Qualifications

• You’re driven by purpose and want to contribute to something bigger than yourself.
• You treat everyone with respect.
• You communicate thoughtfully—both verbally and in writing—with clarity and confidence.
• You bring energy and urgency to your work, taking ownership of outcomes every day.
• You’re a natural leader who builds strong, collaborative teams.
• You’re goal-oriented and skilled at inspiring others to move forward together.

Skills

• Strong analytical and critical thinking skills.
• Excellent organizational, time management, verbal, and written skills.
• Ability to prioritize assignments, multitask, and adjust the daily schedule to meet internal and external client needs.

Benefits

• Generous Paid Time Off: Start with 3 weeks of PTO in your first year and enjoy 4 weeks in year two.
• Give Back: Up to 20 hours of Volunteer Time Off (VTO) annually to support causes you care about.
• Summer Fridays: Half-day Fridays during the summer (schedule permitting) for extra sunshine time.
• Flexible Work Options: Hybrid schedule available for team members within 45 miles of the office.
• Comprehensive Health Coverage: Affordable medical, dental, and vision plans for you and your family.
• Roth 401(k) match after one year—fully vested from day one of eligibility.
• Office Perks: Stocked snacks, drinks, fancy coffee, and even a putting green to keep things fun.

Compensation

We offer a competitive base salary + bonus and comprehensive benefits designed to support your well-being.

Pay

Base salary range: $50,000 - $75,000 per year.

Schedule

Standard hours: 8:00 AM – 5:00 PM ET. We value collaboration during core business hours but offer flexibility where possible.

Travel

Travel will be up to 10% for team quarterly meetings.

Company Culture

Our Values Drive Everything We Do. The world changes, but our values remain constant. Since day one, TransImpact has been guided by five core principles: Work Ethic, Integrity, Professionalism, Passion, and Perfection. These values shape every interaction—whether with clients or colleagues—and every solution we create.

We foster a supportive environment built on generosity, humanity, and approachable leadership, helping every team member make a meaningful impact. We’re proud of our culture and our commitment to giving back. Employees are encouraged to volunteer and engage in charitable work, with 20 hours of paid time dedicated to community service.

Workplace Type

Hybrid if you live within 45 miles of our Emerald Isle, NC, or Independence, OH offices (Mon & Fri remote, Tue–Thu onsite). Otherwise, fully remote from one of the states we are registered in (AR, AZ, CO, CT, DE, FL, GA, ID, IL, KS, MI, MN, MO, MT, NC, NJ, NY, OH, OK, PA, SC, TN, TX, UT, WI, and WV).

Company Information

TransImpact is an affirmative action and equal opportunity employer (EOE). Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws. TransImpact is committed to providing access, equal opportunity, and reasonable accommodation for people with disabilities. To request a reasonable accommodation, contact the Human Resource Department, 440-394-2206.

AI Disclosure

We use AI-assisted tools from LinkedIn and Paylocity to support recruiting tasks like resume searching and screening. These tools process information such as work history, education, skills, and interview responses, but they do not replace human judgment—final hiring decisions are made by people.

Recruiting Fraud Alert

To all candidates: your personal information and online safety are top of mind for us. At TransImpact, recruiters only direct candidates to apply through our official career pages at www.transimpact.com/careers/jobs.

Important Notice to Recruitment Agencies

TransImpact partners exclusively with agencies on our Preferred Supplier List and does not accept unsolicited candidate submissions. Any candidates submitted without a formal assignment and signed agreement for a specific requisition, or outside of our defined recruitment process, will not be eligible for any placement fees—regardless of your standard terms and conditions. TransImpact will proactively engage agencies as needed and does not accept solicitation.