Contract Admin, Spec II

About the role

This position typically provides oversight on five to seven noncomplex contracts on Fluor projects. The role assures compliance with all statutes, regulations, and contract terms and conditions, participates in the collection of information for reports related to assigned contracts, and provides guidance on project and Fluor processes and practices to junior contract administrators.

Responsibilities

• Monitor and track contractors’ compliance to Fluor’s Health, Safety and Environmental (HSE), Quality, and Finance procedures
• Establish and maintain contract files in accordance with Fluor’s practice
• Prepare, maintain, retrieve, and communicate records, reports, or documents required to meet corporate and Contract Management requirements
• Coordinate the timely issuance, distribution, or response of information, invoices, and correspondence
• Use reference systems to record and maintain project contract data
• Participate in project functional audits
• Develop agendas and participate in project kick-off and alignment meetings
• Participate in Project Contract Procedures preparation
• Participate in development of standard contract templates for a project
• Coordinate the timely issue, distribution, or response of documents to the Contractor
• Coordinate and maintain control of Site Instructions
• Participate in negotiation of contract terms and conditions and coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client)
• Participate in internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents
• Analyze commercial sections of proposals and coordinate technical proposal evaluations
• Develop final proposal evaluations and prepare contract recommendations, and present recommendations to project team and/or client
• Perform contract management post-award activities through evaluating and tracking contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance
• Perform closeout of contracts, finalize outstanding contract issues, issue final modifications, invoices and coordinate completion of contractor performance evaluations
• Interface with all levels of the project team and represent and interface with all levels of internal and/or external management and corporate organization persons
• Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices and supporting documents in a timely manner
• Contribute to and promote the use of Fluor’s knowledge management portals and communities
• Maintain a working knowledge of the Company’s Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Contract Management Framework and Fluor University® training

Requirements

• Accredited four-year degree or global equivalent in applicable field of study and two years of work-related experience or a combination of education and directly related experience equal to six years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job-related technical knowledge necessary to complete the job
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Ability to attend to detail and work in a time-conscious and time-effective manner

Preferred Qualifications

• Experience participating in project functional audits
• Experience developing agendas and participating in project kick-off and alignment meetings
• Experience participating in Project Contract Procedures preparation
• Experience participating in development of standard contract templates for a project
• Experience coordinating the timely issue, distribution, or response of documents to the Contractor
• Experience coordinating and maintaining control of Site Instructions
• Experience participating in negotiation of contract terms and conditions and coordinating technical scopes of work including interface with all project disciplines
• Experience participating in internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents
• Experience analyzing commercial sections of proposals and coordinating technical proposal evaluations
• Experience developing final proposal evaluations and preparing contract recommendations, and presenting recommendations to project team and/or client
• Experience performing contract management post-award activities through evaluating and tracking contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance
• Experience performing closeout of contracts, finalizing outstanding contract issues, issuing final modifications, invoices and coordinating completion of contractor performance evaluations

Benefits

• Medical, dental and vision plans
• Employee Assistance Program (EAP)
• Disability coverage and life insurance, including AD&D
• Voluntary benefit plans
• 401(k) with company match
• Paid time off (personal, bereavement, sick, holidays) for salaried employees
• Paid sick leave per state requirement for craft employees
• Parental leave
• Training and development courses

Pay

$60,000.00 – $111,000.00