Contract & Accounts Receivable Administration

About the role

You will serve as the primary administrative and financial bridge connecting our Project Managers, Estimators, and Accounting team to optimize project workflows. By leading contract setup, billing cycles, and accounts receivable, you will directly safeguard the financial health and operational success of our projects. This role offers an exceptional platform to apply your administrative expertise within a stable, 90-year industry leader that actively values your personal growth.

Responsibilities

• Setup and maintain organized project records, electronic job files, and backlog tracking within Sage/MAS 90.
• Prepare accurate AIA progress billings, monthly Work-in-Progress (WIP) reports, and stored material documentation.
• Manage full-cycle accounts receivable workflows, including invoice processing, payment posting, and collection activities.
• Process change orders, update project contract values, and compile certified payroll reports for compliance.
• Coordinate essential project closeouts, including Certificates of Insurance, bonds, lien waivers, and O&M manuals.
• Investigate and resolve billing discrepancies swiftly while serving as a key resource for staff and field crews.

Requirements

• 3+ years of professional experience in construction accounting, accounts receivable, or contract administration.
• Deep familiarity with AIA progress billing formats, lien waivers, certified payroll, and job costing procedures.
• Advanced proficiency in Microsoft Office applications, with strong practical expertise in Excel.
• Excellent organizational, time management, and analytical skills with high attention to detail.

Qualifications

• Associate's degree in Accounting, Business Administration, Construction Management, or a related field.
• Direct hands-on experience utilizing Sage/MAS 90 or similar construction ERP accounting platforms.
• Prior administrative experience within the glass, glazing, or broader commercial construction industry.

Benefits

• Weekly pay cycle with competitive hourly compensation and overtime potential.
• Profit-sharing program and 401(k) retirement savings program featuring employer matching.
• Comprehensive health and wellness coverage including medical, dental, and vision insurance.
• Employer-provided life insurance, disability insurance options, and wellness stipends.
• Generous work-life balance