Construction Staff Accountant

About the role

Our company, a fast-growing construction firm located in Corpus Christi, TX, is seeking a detailed-oriented Staff Accountant to join our team. This is an exciting opportunity for an accounting professional with construction project experience to play a key role supporting multiple projects, ensuring accuracy and compliance in all financial aspects. This position plays a critical role in maintaining accurate financial records, supporting job cost tracking, and ensuring compliance with federal contract requirements. The ideal candidate is detail-oriented, organized, and comfortable working in a small-business environment where accuracy and accountability are essential to supporting growth.

Responsibilities

• Project Accounting: Allocate project-related costs accurately to appropriate projects for financial analysis; maintain accurate project cost records within the accounting system; regularly review, reconcile, and report on project budgets, financial commitments, expenses, and revenues; bimonthly reporting of costing per project basis for management; assist management in the preparations of Work in Progress schedules and Percentage Completed Contracts reports for financial reporting; collaborate closely with management and internal stakeholders, delivering relevant financial data and supporting effective project financial management.
• Compliance & Documentation: Ensure all accounting activities adhere to financial laws, regulations, and the company’s internal procedures; assist with maintaining records required for compliance with FAR federal contracts; assist with project-related audits, ensuring completeness and accuracy of all supporting financial documentation; maintain organized digital and physical accounting records; manage companywide insurance policies (liability, property, workers' compensation); ensure subcontractor compliance, including maintaining current COIs, accurate certified payroll reports, proper submission of release of liens, and other compliance items as necessary; ensure proper documentation for subcontractor payments for federal reporting; effectively manage insurance audits, DOL audits, and assist as required on legal, banking, bonding, retirement and investment plans.
• Budgeting: Responsible for managing budgets within the accounting software, including uploading new project budgets and overseeing budget revisions and adjustments; conduct budget-to-actual reviews to confirm accuracy of labor costs, expenses, and consulting fees against approved budget allocations and ensure alignment with budget parameters.
• Bank & Account Reconciliations: Assist with the management and maintenance of bank accounts and credit card activities; monitor daily cash flow; ensure deposits are timely made; maintain & reconcile the monthly bank and credit card statements; reconcile subcontractor pay applications; assist with account reconciliation of other general ledger accounts as required; assist with monthly closeout procedures, ensuring financials are in compliance with GAAP; assist with year-end review of accounting records or audited financials performed by outside CPA firm.
• Payable Accounts: Process vendor and subcontractor invoices; verify invoices against purchase orders and project cost codes; track subcontractor compliance documents (W9s, COIs, lien waivers, weekly certified payroll reports); prepare check runs and electronic payments as required; maintain organized vendor files; bimonthly reporting of payables.
• Accounts Receivable: Assist with preparation of progress billings using WAWF; some AIA format may be required; generate invoices for Time & Materials contracts; track retainage receivable as needed; monitor AR aging and follow up on outstanding receivables; bimonthly reporting preparation of aging, collections, liens and/or retention reporting.
• Other duties may be assigned as necessary (e.g., ordering office supplies or assisting staff as needed).

Qualifications

• Education: Associate’s or Bachelor’s degree in Accounting. Relevant construction accounting experience may be a substitute for formal education.
• Experience: 4+ years of accounting experience required; construction project accounting experience preferred; experience with Work in Progress (WIP) reporting and percentage completed contracts a plus; experience with government contracts a plus.
• Must be required to pass a background check.

Skills

• Technical Skills: Experience with construction accounting software (Sage 100/300, QuickBooks Contractor, Foundation or similar construction related software); strong Excel skills; understanding of AIA billing format is a plus.
• Key Traits for Success: Highly detail‑oriented; strong organizational skills; ability to work independently; excellent communication skills; comfortable in a small‑business environment; high integrity and confidentiality.