Construction Purchasing Agent

About the role

Hill International is seeking a Construction Purchasing Agent to support a client’s military construction project needs in Austin, Texas. The candidate will assist with trade partner outreach, bid solicitation, bid leveling, buyout support, subcontract coordination, and procurement documentation for complex Design-Build projects.

Responsibilities

• Trade Engagement, Bidding & Subcontracting Support
  • Support construction procurement activities from trade outreach through bid evaluation and subcontract award.
  • Assist with preparing and issuing RFPs, bid packages, scopes of work, and subcontract documents.
  • Help review trade partner bids for completeness, scope alignment, exclusions, assumptions, and cost competitiveness.
  • Participate in bid leveling, scope clarification, and subcontract coordination under the direction of senior procurement staff or project leadership.
  • Maintain procurement records, vendor communications, bid documentation, and subcontract files in a clear and organized manner.
  • Coordinate with project and field teams to help track subcontractor requirements, schedule needs, and procurement priorities.
• Procurement Process & Compliance Support
  • Follow established procurement procedures, document controls, approval workflows, and project requirements.
  • Assist with incorporating appropriate contract provisions, flow-down requirements, reporting obligations, and compliance language into subcontract documents.
  • Support internal reviews by maintaining accurate procurement files and responding to documentation requests.
  • Coordinate with client, legal, finance, and project management stakeholders as needed to support compliant subcontracting execution.
  • Help maintain procurement checklists, subcontract templates, vendor records, and project procurement trackers.
• Planning, Tracking & Reporting
  • Help track the status of bidding, buyout, subcontract execution, vendor responses, and procurement deliverables.
  • Maintain procurement logs, bid comparison summaries, vendor lists, and action item trackers.
  • Support project buyout forecasting by gathering schedule, scope, and procurement status information.
  • Assist with preparing procurement status updates, KPI reports, and documentation summaries for project leadership.

Qualifications

• Bachelor’s degree in Construction Management, Business Administration, Supply Chain, or a related field, or equivalent practical experience.
• 3+ years of experience supporting construction procurement, purchasing, buyout, subcontract administration, project controls, or construction administration activities.
• Working knowledge of construction procurement processes, including bid package preparation, scope review, bid comparison, vendor coordination, and procurement documentation.
• Ability to review subcontractor proposals, identify scope gaps, exclusions, and assumptions, and support bid leveling and scope clarification activities.
• Strong organizational, communication, follow-up, and documentation skills, with the ability to manage multiple procurement priorities.
• Proficiency with Microsoft Office and familiarity with procurement or project management platforms such as Procore or similar systems.
• Eligibility for security clearance, Secret or higher, depending on the project.
• Willingness to travel occasionally to project sites and supplier facilities as required.

Preferred Skills And Experience

• Prior experience supporting commercial, industrial, military, or federal construction projects.
• Exposure to FAR, DFARS, DoD, UFC, UFGS, USACE/NAVFAC, or other federal construction procurement requirements.
• Experience supporting procurement workflows within a Design-Build, construction management, or general contractor environment.
• Familiarity with construction cost structures, subcontract scopes of work, supplier diversity requirements, and procurement reporting.
• Interest in continuing to develop procurement, subcontracting, and federal construction compliance expertise.

Benefits

• Medical, Dental, Vision
• Employer Paid Life and Accidental Death & Dismemberment Insurances
• Business Travel Accident Insurance
• Short-Term Disability, Long Term Disability
• Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account
• Commuter Benefits
• Legal Assistance, Identity Theft Protection
• Pet Insurance, Auto & Home Insurance
• Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance
• Voluntary Life & Accidental Death & Dismemberment Insurance
• Paid Time Off (PTO), Holidays
• 401(K) Retirement Savings Plan
• Employee Referral Program
• Professional Certification Incentive Program
• Hill University Learning and Development
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Years of Service Awards Program