Construction Project Manager

Job Responsibilities

• Read and understand the limits to the required scope of work.
• Understand how to find the notice requirements for constructive changes, delays, or project acceleration.
• Determine the pricing for the job (i.e. fixed price, T & M, GMP, etc.).
• Know and understand the closeout requirements.
• Know and understand the term of the contract or period for performance.
• Know and understand how the “Contract Amendment/Change Order Process” is addressed in the contract.
• Conduct the pre job meeting.
• Invite all project team members to the pre job meeting.
• Prepare the pre-job meeting agenda.
• Review minutes and distribute to attendees.
• Initiate the job site hazardous analysis.
• Notify Director of Employee Assistance of any special substance screening requirements.
• Set Goals for the project.

Labor Resources/Scheduling

• Develop and use appropriately a man loading project schedule.
• Evaluate labor resources needs using the cost to complete, job cost tracking report, and the project schedule.
• Analyze how we are doing against estimate, use to predict labor resources needs for job (The Cost to Complete Report addresses this measurement).
• Notify FOM, as soon as possible, of significant changes to your most recent labor resources forecast.
• Track labor by phases and accurately report labor on the Cost to Complete BUDGET.

Budget

• Set up job cost tracking report.
• Closely or be involved in all bid closings.
• Review the budget with the estimator.
• Phase projects with the estimator and field.
• Turn in accurate budget numbers for each phase on the Cost to Complete form.
• Determine which phases or areas have the highest labor component (highest risk area).
• Review and use the budget to create a schedule of values that generates a positive cash flow.
• Review and/or check updated job cost information.

Submittals / O & M’s

• Help Estimator and PA obtain and assemble timely submittals.
• Review all submittals.
• Review submittal log once a month and monitor submittal process.
• Help expedite or resubmit as appropriate.
• Help develop O & M’s to ensure a timely closeout.

Large Purchase Orders & Subcontractors

• Initiate, direct and review all large purchase orders, subcontracts and sign, if authorized.
• Review approve and sign all invoices against major purchase orders.
• Understand the terms and conditions from our Purchase Orders.

Production/Quality/Safety

• Coach and suggest to PM to make sure Foreman or Field Supervisor knows their responsibilities, preferably in writing.
• Pre-planning is the key to Production, Quality and Safety.
• The PM is responsible to incorporate such tools as short interval task planning, hazard analysis and other appropriate tools to promote the highest Quality and Production while performing to a goal of an injury free job.

Correspondence/Communication

• Review with PA rough draft or prepare final draft correspondence for normal activities.
• Write special correspondence as appropriate.
• Help ensure that correspondence is done timely, professionally, and accurately.
• Communicate with the President or Manager any significant items or significant changes in the job (good or bad).
• Use RFI/DCVR log to track information requests from customers.
• Provide timely and accurate feedback to field leaders.

Billing

• Work with PA and Estimator to create positive cash flow payment schedule.
• Work with PA and Field Supervisor to ensure that billings are performed timely and accurately and within customer constraints.
• Review aging reports and feedback.
• Work for billing amounts which have positive cash flow.
• In special cases and in coordination with the PA follow up on payment collections (be proactive where possible).
• Retainage – Work with PA to bill timely, collect (including partial release of retention when possible).
• Get change orders included if possible.
• Anticipate & include materials, equipment in the billings which are on the job but not invoiced by the supplier at the time of billing.

PAYROLL

• Shift changes should be approved by the Union and communicated to our payroll personnel as soon as possible.
• Timecards need to be turned in accurately (with correct Job and Phase #) on Friday afternoons, but no later than Monday, 8 AM.
• Timecards must be signed by the individual and the project managers.

Job Costing Tracking and Forecasting

• Performance Measurement – For all jobs over $100K use, complete the Cost to Complete form monthly and return to the feedback manager.
• The highest priority purpose is for positive field feedback and recognition.
• Quantity measurements must also be used on all projects over, $2,000,000.
• Analyze the cost to complete report.
• Accurately update percent complete reports.
• Walk the job, get discuss production forecasts with field leaders.
• Update estimated hours and costs monthly on the cost to complete report.
• Understand earned value.
• Negotiate early release of retention.
• Assure that retention is paid.
• Review and Submit O & M’s.
• Assure record drawings are complete, accurate, and submitted as early as possible.

Change Orders

• Coordinate/assign responsibilities for change proposals.
• Work with the Estimator, PA and field leaders for proposals, scope of work definitions and clarity.
• Review proposals for proper pricing and presentation.
• Turn in change order pricing timely (based on contract time frame) and within customer constraints.
• Review log of changes at least monthly.
• Take necessary action.
• In special cases and in coordination with PA, follow up for billing and payment.
• Help PA obtain budgets for accounting.
• Analyze the total change order amount verses the original contract amount.
• CLOSE OUTS Negotiate early release of retention.
• Assure that retention is paid.
• Review and Submit O & M’s.
• Assure record drawings are complete, accurate, and submitted as early as possible.

Estimators Meetings

• Help provide information for current reports for labor resources and who’s estimating what.
• Provide input or participate in discussion as appropriate (esp. for processes).
• Attend the Monday morning week look-ahead meeting.
• Prequalifications Provide information and updates to the Marketing Department for pre-qualifications.
• Prepare for pre-qualification presentations.

Other Duties

• Perform additional duties as assigned.