Construction Project Coordinator- Melbourne

Position Overview

The Project Coordinator provides assistance to the Project Manager by coordinating project activities related to restoration projects. Their main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved. The Project Coordinator handles multiple projects within a fast-paced environment and is open to constant changes and challenges.

Responsibilities

• Organize and maintain Construction Files (hard and soft copies)
• Phone calls to schedule subcontractors and to follow work flow progress
• Demonstrate patience and compassion with customers
• Deliver necessary paperwork to customers, to administrative department and to trades
• Professionally handle any and all complaints
• Aid with scheduling of jobs through final completion
• Represent the Paul Davis principles of honesty and integrity
• Prepare and/or edit internal scopes of work, estimates, budgets, letters, faxes, memos and emails
• Communicate with property owners/managers/tenants and insurance adjusters
• Act as a liaison between the customer and Project Manager to ensure project success
• Address questions/concerns throughout the project
• Aid with tasks required by the Project Manager in support of project needs
• Be aware of all aspects of the scopes of work so proper assistance to the Project Manager can be provided
• Responsible to track project changes and produce updated schedules
• Review project information and compile schedules in a timely manner
• Track the progress of all new and ongoing projects and maintain up-to-date notes
• Submit any required information to the client as directed by the Project Manager
• Report to the Project Manager for all issues
• Aid with reception relief as needed
• Aid compliance manager with TPA
• Attend PAUL DAVIS training courses as required
• Other duties as assigned

Qualifications And Required Skills

• Minimum High School Diploma, Post-Secondary Preferred
• Minimum 3+ years office based experience
• Minimum 40+ wpm
• Strong working knowledge of Microsoft computer software (e.g. Excel, Word, and Outlook)
• Experience using office equipment (telephone, copiers, scanners, fax, printers, etc.)
• Excellent communication skills (both written and verbal)
• Strong aptitude to work within deadlines (both independently and as part of a team)
• Integrity, honesty and responsibility with a desire to contribute to a team
• Highly organized with attention to details
• Knowledge of Xactimate and/or XactAnalysis preferred but not essential
• Prior restoration experience and/or construction preferred but not essential

We Offer

• A Competitive Compensation And Benefits Package, Including 50% Health
• Company-matched retirement savings plan
• Paid vacation
• Holiday Pay
• Paid Training opportunities
• Reference
• Drug testing
• Background checks