Construction Project Coordinator

About the role

We are seeking a highly organized and detail‑oriented Construction Project Coordinator to support project managers and field teams throughout all phases of commercial construction projects. The ideal candidate will have experience working for a general contractor and possess strong administrative, scheduling, communication, and document control skills. This role is essential in ensuring projects remain on schedule, within budget, and compliant with contract requirements.

Responsibilities

• Provide administrative and operational support to Project Managers and Superintendents.
• Assist with project startup activities, including contract review, permit tracking, and project documentation.
• Manage and maintain project records, RFIs, submittals, change orders, meeting minutes, and closeout documents.
• Coordinate project schedules and communicate updates with internal teams, subcontractors, vendors, and owners.
• Track project progress, milestones, and deliverables to ensure timely completion.
• Monitor subcontractor documentation, insurance certificates, lien waivers, and compliance requirements.
• Assist in procurement activities, including material and subcontractor coordination.
• Schedule and coordinate project meetings, prepare agendas, and distribute meeting minutes.
• Support project accounting functions, including invoice processing, purchase orders, budget tracking, and job cost reporting.
• Maintain document control through company software systems and ensure accurate project filing.
• Assist with project closeout activities, including punch list management, warranty documentation, and final turnover packages.
• Foster strong relationships with clients, subcontractors, architects, and project stakeholders.

Qualifications

• Associate’s or Bachelor’s degree in Construction Management, Engineering, Business, or related field preferred.
• 2+ years of experience in construction project coordination, project administration, or project engineering within a general contracting environment.
• Understanding of commercial construction processes, contracts, scheduling, and project documentation.
• Experience managing RFIs, submittals, change orders, and construction correspondence.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience with construction management software such as Procore, Autodesk Construction Cloud, Viewpoint, CMiC, Sage, or similar platforms preferred.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.

Pay

Salary range: $65,000 – $75,000.

Hourly range: $20.00 – $35.00 per hour. Individual compensation will depend on qualifications, skills, experience, geographic location, internal equity, and other job‑related factors.

Benefits

• Medical, dental & vision coverage
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan – pre‑tax and Roth post‑tax contributions
• Life Insurance (voluntary life & AD&D for employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, vacation, or sick leave)

Location

Permanent, fully onsite position based in Pewaukee, WI.

Application Deadline

Anticipated closing date: October 7, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia, and Europe, Actalent serves many Fortune 500 companies. The firm is an Engineering News‑Record (ENR) Top 500 Design Firm and a ClearlyRated Best of Staffing® winner for both client and talent service.