Construction Project Administrator - Owners Rep

About the role

Join a boutique Owners Construction Project Management firm in Needham!

Support complex public construction projects in Massachusetts!

About my client:

Based in Needham, MA
Projects throughout the Greater Boston area
Owners construction project management & consulting firm
Specialize in public building projects here in MA
Boutique firm - small team with a tight knit environment
Opportunity for autonomy

Job Description

• Cook up and manage project documentation, including contracts, permits, and schedules.
• Act as the primary liaison between owners, contractors, and project teams to ensure alignment and clarity.
• Monitor project progress and provide regular updates to stakeholders.
• Aid in budget management by tracking expenses and processing invoices.
• Organize and maintain project files and records for easy access and compliance.
• Support project meetings by preparing agendas, taking notes, and distributing minutes.
• Identify and resolve administrative issues that may impact project timelines.
• Ensure adherence to safety and regulatory standards throughout the project lifecycle.

The Successful Applicant

• Strong organizational and multitasking skills to manage multiple projects simultaneously.
• Experience with construction project documentation and administrative processes.
• Exceptional communication skills to liaise effectively with various stakeholders.
• Proficiency in relevant software tools, such as Microsoft Office Suite and project management platforms.
• A proactive mindset and the ability to identify and resolve issues efficiently.

What's on Offer

• Competitive annual salary based on experience.
• Access to standard company benefits to support your well-being and professional growth.
• Opportunities to work on meaningful projects within the construction industry.
• A collaborative work environment that values excellence and teamwork.