Construction Project Administrator 2

Duties

• Manage and coordinate project(s) assigned.
• Develop detailed schedules and plans for assigned projects.
• Cookordination/attendance of development meetings to include all pertinent parties regarding project progression, timeliness and completion.
• Review and monitor funding limits and authorization requirements based on the size and scope of the project.
• Perform assessment of current infrastructure to aid in the development and prioritization of construction, repair and rehabilitation projects.
• Provide feedback on project details and specifications to MNFE management, NGB and other appropriate parties.
• Identify technical services and contracting needs (i.e., electrical and architectural specifications) and prepare a statement of assignments for all participants through completion of project, and provide project status reports for all relevant parties.
• Review projects assigned and ensure design and construction are within approved specifications and costs.
• Utilize Agency data systems -- currently the Statewide Financial System (SFS) -- to assist in the preparation of Federal and State financial documentation for purchasing, contracting and reconciliation of applicable funds.
• Aid in the development of annual budget and financial plans for assigned projects.
• Conduct studies and research issues, programs or operations, in relation to assigned projects, and prepare reports and recommendations.
• As directed, prepare project status reports, financial accounts and other related technical documentation and/or records.
• Participate in the creation of specification, design and construction plans and documents.
• Assist in the planning and revisions of MNFE priorities for current and future projects.
• As needed, provide training to ensure project needs are met in accordance with Agency/NGB plans, priorities and timelines.
• Provide input on long-range capital construction and rehabilitation planning and budgeting.
• Consult with MNFE management regarding short and long range fiscal planning for Agency construction projects.
• Provide input to management for the establishment or revision of priorities for construction, repair, and rehabilitation projects.
• Work with grant funding resource support offices on construction projects with multiple funding sources.
• Make periodic site visits/inspections of Agency/NGB project locations to evaluate compliance with contract parameters and applicable building codes.
• Frequently meet in person with program, Agency staff and members of other Federal, State and local agencies to provide information and status updates.
• Coordinate with staff in the tracking and monitoring of required permits.
• Perform other duties as assigned.

Requirements

• May be required to have working knowledge of General Fund Enterprise Business Systems (GFEBS).
• Working knowledge of State rules and regulations, policies and guidelines associated with State construction projects; specifically guidance and requirements while working with the Office of General Services (OGS).
• Working knowledge of the principles of construction project scheduling.
• Ability to read, understand and interpret contracts, design plans, and other technical documents, often containing regulatory and complex building construction terminology.
• Capability to prepare comprehensive building construction project plans and schedules, as well as ability to adjust both throughout project as needed.
• Strong ability to analyze project needs and communicate same to supervisor(s) and project team as needed.
• Preferred experience working with grant funding, or on construction project with multiple funding sources.
• Must have strong organizational skills; ability to multi-task and prioritize multiple deadlines.
• Ability to perform tasks independently without supervision as well as motivate and coordinate a team to complete the project assigned.
• Capability to determine, negotiate and establish project priorities for assignments.
• Ability to prioritize duties and responsibilities and ensure deadlines are met.
• Strong written and verbal communication skills.
• Ability to interact and work well with various categories of people to include co-workers, management, Federal and State personnel, contractors and representatives from other agencies.
• Ability to train and supervise subordinates and demonstrate an understanding of the basic principles of supervision.
• Knowledge of budget development and capital construction planning.
• Ability to present materials to supervisors and Executive Management in a professional and articulate manner.
• Ability to prepare written material in a clear and concise fashion.
• Ability to read and write in English.
• Demonstrated reliability and trustworthiness.
• May be required to supervise staff.
• Will complete and attend training as required.
• Periodic overtime may be required.
• Regular travel will be required using various modes of transportation to include driving, trains, and air travel.
• Performs other duties as assigned.