Construction Project Administrative Coordinator

About the role

The Project Administrative Coordinator will serve as the operational backbone for an active residential portfolio, ensuring project documentation and workflows remain completely seamless. This role offers the direct runway to scale your career within a fast-moving, founder-led real estate development firm where execution is recognized and rewarded. Your daily organization will directly empower field teams and property management partners to deliver high-quality living spaces.

Responsibilities

• Manage critical project documentation including contractor onboarding paperwork, COIs, W-9s, and lien waivers.
• Compile comprehensive AIA submissions and draw packages to guarantee timely funding and vendor payments.
• Act as the central point of contact between internal project teams and external property management partners.
• Field daily communications and track open action items to ensure nothing gets lost in project handoffs.
• Organize digital project folders and maintain detailed compliance checklists across multiple active jobs.
• Flag administrative bottlenecks and missing documentation proactively before they impact field operations.
• Update tracking logs systematically to keep leadership informed on project compliance status.

Requirements

• Proven administrative experience working within the construction, general contracting, or real estate development industries.
• Demonstrated familiarity with construction compliance documents, lien waivers, and draw package administration.
• Superior organizational skills with a track record of managing multiple project deadlines simultaneously.
• Strong verbal and written communication skills required to manage multi-party partner relationships.

Qualifications

• Bachelor’s Degree from an accredited institution.
• 3 or more years of dedicated project administration experience in a fast-paced construction environment.
• Experience coordinating administrative workflows directly with urban property management firms.

Skills

• Exceptional organizational and attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Benefits

• Project completion bonuses and pay-per-performance incentives.
• Comprehensive paid time off including holidays, vacation, and sick leave.
• Specialized health and wellness benefit options.
• Access to exclusive company events and team gatherings.

Pay

$60,000 - $80,000 per year (based on experience)

Schedule

Full Time