Construction Procurement Agent I, II, Senior

Position Summary

Responsible for purchasing materials and coordinating activities involved with procuring goods and services to assist in the successful bidding and execution of projects. Requests bids then analyzes vendor pricing and capacity, to meet budget and project requirements, negotiating if necessary. Presents recommendations to project teams and prepares contracts for the work.

Responsibilities

• Review specifications and architectural drawings to confirm scope of work, including material and labor requirements
• Request quotes, analyze pricing and compliance, prepare contracts and process the required documentation
• Actively develops budgets, schedules and performance plans to meet customer and company goals and objectives
• Work directly with estimators, CAD Technicians and Project Managers
• Interview vendors to obtain product or service information, such as price, availability, and delivery schedule
• Maintain manual or computerized procurement records, such as items or services purchased, costs, delivery, product quality or performance, or inventories
• Prepare engineering instructions for shop drawing process
• Clearly communicate schedules, risks, vendor conditions in the debriefing to the operations team
• Ensure that estimate is complete, and all risk is covered/mitigated. Account for any missing items in estimate

Customer Service Skills

• Demonstrates commitment to deliver outstanding service – both with internal and external customers
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Committed to following-up with customers in all instances in a timely manner
• Strong sense of accountability – ensures that you will do what you say that you are going to do
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
• Positive attitude

Purchasing Agent I: Preferred Qualifications

• Education/Experience: Bachelor’s degree in a related field
• Education/Experience: 0 – 4 years of experience
• Knowledge, Skills And Abilities: Leads the project team while in purchasing process
• Knowledge, Skills And Abilities: Basic knowledge of ISEC products, services, processes and projects
• Knowledge, Skills And Abilities: Understands project plans and specifications
• Knowledge, Skills And Abilities: Independently performs most assignments with instruction
• Knowledge, Skills And Abilities: Works autonomously at times
• Knowledge, Skills And Abilities: Seeks guidance for unusual or complex problems and supervisor approval for changes in standards
• Knowledge, Skills And Abilities: Engages in company culture
• Knowledge, Skills And Abilities: Open to feedback and flexible to change
• Knowledge, Skills And Abilities: Proficient in MS Office Suite
• Knowledge, Skills And Abilities: Efficient written and verbal communication skills
• Knowledge, Skills And Abilities: Strong prioritization and organizational skills, detail-oriented

Purchasing Agent II: Minimum Qualifications

• Education/Experience: Bachelor’s degree in a related field
• Education/Experience: 4 – 7 years of experience
• Knowledge, Skills And Abilities: Drives the project team through purchasing process
• Knowledge, Skills And Abilities: Navigates and mitigates risk, communicates these strategies to the team
• Knowledge, Skills And Abilities: Intermediate knowledge of ISEC products, services, processes and projects
• Knowledge, Skills And Abilities: Ability to lead an assignment/special project from start to finish
• Knowledge, Skills And Abilities: Makes decisions independently depending on level of complexity
• Knowledge, Skills And Abilities: Functions autonomously most of the time
• Knowledge, Skills And Abilities: Ability to be strategic/think critically and analytically
• Knowledge, Skills And Abilities: Engages in relationships with key staff and other departments
• Knowledge, Skills And Abilities: Contributes to the company above and beyond position
• Knowledge, Skills And Abilities: Assist in development/mentoring of Level 1
• Knowledge, Skills And Abilities: May have direct reports

Sr. Purchasing Agent: Minimum Qualifications

• Education/Experience: Bachelor’s degree in a related field
• Education/Experience: 7+ years of experience
• Knowledge, Skills And Abilities: High level of strategy, proactive engagement to move project through purchasing effectively; holds others accountable
• Knowledge, Skills And Abilities: Manages and maintains vendor relationships
• Knowledge, Skills And Abilities: Capitalizes on potential opportunities for companywide advantages
• Knowledge, Skills And Abilities: Works on large and complex projects
• Knowledge, Skills And Abilities: Advanced knowledge of ISEC products, services, processes and projects
• Knowledge, Skills And Abilities: Exposure to multiple or larger projects with increased scope and complexity
• Knowledge, Skills And Abilities: Independent decision making
• Knowledge, Skills And Abilities: Fully autonomous in position
• Knowledge, Skills And Abilities: Directs activities; offers recommendations and solutions
• Knowledge, Skills And Abilities: Demonstrates problem solving and mature judgement in anticipating and solving issues
• Knowledge, Skills And Abilities: Assists in development/mentoring of Level 1 & 2
• Knowledge, Skills And Abilities: May assist with hiring and performance reviews