Construction Operations Admin

Looking for More Than Just a Job? Build Your Career with Gothic Landscape. At Gothic Landscape, we believe great work starts with great people. That’s why we’ve built a culture centered around extraordinary service, strong relationships, and opportunities for growth. This specific role supports our Customs & Models department. Position Overview: The Operations Administrator provides critical administrative and operational support to our Customs & Models team by coordinating work orders, maintaining project documentation, tracking financial activity, and supporting field operations from project kickoff through completion. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and being a key support partner to both operations teams and clients. Key Responsibilities Schedule and accept work ordersAnswer calls from builders regarding warranty dates and work order schedulingTrack multiple logs in Excel and generate maps for turnoversPrepare submittals for client architect approvalTrack completion dates of landscape activities within internal databasesPrepare job budget reports for operational teamsAssist with pre-construction meetings and track action items across departmentsMonitor AWA numbers, approval dates, and purchase order receipt and billing statusSubmit completed AWAs and purchase orders to Accounts Payable while maintaining accurate financial tracking logsCommunicate with clients regarding unpaid purchase ordersTrack monthly post-installation and maintenance revenue while coordinating with Superintendents on completed areas ready for maintenance turnover What You Bring Bilingual Spanish is highly preferredStrong computer proficiency, particularly in Microsoft ExcelExcellent organizational skills and attention to detailAbility to adapt quickly in a fast-paced environment while managing competing priorities and deadlinesStrong communication and follow-through skillsWillingness and ability to learn internal systems and software, including:LSJMS (Landscape Scheduling and Job Management System)On-Screen Takeoff (OST) Compensation & Benefits Pay Range: $23-$24/HourMedical, Dental, Vision, and FSA401(k) & Life Insurance9 Paid Holidays/YearPaid Vacation & Paid Sick Time Why Join Gothic Landscape? At Gothic Landscape, we believe your success is our success. We are proud to foster a collaborative environment where team members are supported, valued, and encouraged to grow professionally. The only thing missing is YOU. Apply today and grow with us. Gothic Landscape is an Equal Opportunity Employer