Construction Office Manager II

About the role

The Construction Office Manager II reports to the Senior Construction Office Manager and takes daily directions from the Construction Superintendent/Site Manager, overseeing administrative functions for an assigned jobsite office trailer.

Responsibilities

• Work closely with the Senior Construction Office Manager and Site Superintendent to manage daily office operations and ensure efficient workflow on a single assigned jobsite
• Prepare and maintain project documentation including contracts, change orders, and invoices
• Assist in setting up vendors at assigned job sites
• Collect time sheets and enter into the system as directed
• Collect, review, and file daily JHAs
• Order material and consumables required for all site operations
• Work with the Construction Planner to maintain updated drawings and project files
• Assist in budgeting and financial tracking for installation projects and report progress to the Construction Planner
• Assist the site EHS Manager and QA/QC leads to ensure staff compliance and proper record keeping
• Assist the Site Superintendent in preparing change orders with appropriate photos and back-up information
• Facilitate site meetings and prepare and record meeting minutes
• Work closely with the site EHS Manager to record all safety and training records for the site team
• Work closely with the Site QA/QC Leads to maintain appropriate records
• Facilitate the lessons-learned process and communications to Aftermarket leadership
• Participate in weekly construction calls to report site operational successes and concerns
• Any additional duties as assigned by TAS

Requirements

• 5 years of experience in construction office management
• Proven track record of collaborating with various construction disciplines
• Ability to travel domestically on short notice
• High-energy, driven individual that communicates and interacts well in a team environment
• Results-oriented individual with good verbal and written communication skills

Qualifications

• High School diploma plus construction office management experience
• Bachelor's degree in business administration is a plus

Skills

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficient in MS Office suite and construction management software
• Knowledge of construction terminology and practices
• Familiarity with construction safety programs and regulations

Work environment

Position is at least ~50% at a desk working with a computer in construction site trailers and requires full-time presence at assigned job site locations. Position includes developing potential customer relationships and/or coordinating TAS project site teams and customer contractors. Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Performs other physical activities including use of fingers, sitting, stooping, bending, crouching, talking, hearing, and performing repetitive motions. Visual acuity requirements include color, depth perception, and field of vision necessary to prepare and analyze data and figures, operate a computer terminal, and conduct extensive reading. The incumbent will be subject to inside environmental conditions and outdoor construction site environmental conditions.

Company overview

Join a team driven to excel in all that we do! When you join TAS, you join a Houston-headquartered company that is part of a large Houston-headquartered publicly traded company, Comfort Systems USA, with a solid reputation built on outstanding value, integrity, and customer focus. We offer our customers and employees the best of both worlds: a small company feel with the resources, talent, process, and international reach of a large company.

TAS delivers innovative packaged modular systems that are engineered and manufactured in one of our Houston, TX facilities and utilized in data centers, power, and commercial/industrial utility system applications. TAS has successfully delivered and commissioned over 520 packages to over 33 countries. The company is headquartered in Houston, TX and has five ISO 9001 certified manufacturing facilities in Houston, encompassing 1.2m sq. feet with proximity to major shipping ports and interstate highways. TAS manages all logistics and transportation facilitating accelerated construction at customer's facilities. TAS' fastest growing business is the data center market. By applying deep expertise in cooling, thermodynamics, and power, TAS has developed an entire product line that revolutionizes data center delivery. With our tremendous market potential, advanced technological systems, entrepreneurial culture as well as a talented and productive workforce, we continue to set and exceed aggressive market penetration and financial goals.

TAS has a tobacco-free workplace policy, under which individuals are not allowed to smoke or use tobacco or nicotine products on the TAS premises, while conducting TAS business off premises or take "smoking" breaks during working hours. "Smoking" and "tobacco or nicotine products" includes, but is not limited to, products such as cigarettes, e-cigarettes, cigars, pipes, vaping, all forms of smokeless tobacco (chewing tobacco, snuff, dip) and clove cigarettes.