Construction Estimating Assistant

Essential Duties & Responsibilities

• Develop departmental forms, procedures, and filing systems.
• Monitor department incoming calls, mail, visitor requests, and bid schedules.
• Respond to inquiries and concerns related to Estimating.
• Input and maintain up-to-date information in Salesforce.
• Generate reports and distribute finished documents.
• Prepare and process bid documents.
• Issue prequalification notices and invitations to bid.
• Maintain and complete pre-qualifications for bid opportunities.
• Manage ads for Small Business Enterprises (SBE), Local Business Enterprise (LBE), Disabled Veteran Business Enterprises (DVBE), and Disadvantaged Business Enterprises (DBE).
• Conduct good faith efforts for SBE, LBE, DVBE, and DBE Contracts.
• Maintain detailed records of all good faith efforts relating to public work projects.
• Obtain bonding and insurance certificates as needed for projects.
• Process Subcontractor insurance.
• Provide general support for the Estimating Department.
• Afford assistance with special projects as assigned.

Qualifications

• Minimum of a high school diploma or equivalent.
• 3 years of office administration experience; construction industry preferred.
• Strong computer skills.
• Experience with construction-related software a plus.
• Organizational Skills: Ability to manage tasks efficiently.
• Strong attention to detail: Accuracy in data entry and document management.
• Strong written and verbal communication skills.
• Willingness to work closely with team members and other departments.

Other General Work Environment

• Sitting for long periods, standing, walking, typing, bending.
• Occasional lifting of up to 25 lbs.