Construction Contract Administrator
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate, navigation, legal, EEO, equal-opportunity, scam-warning, duplicated lines, application instructions. Preserve all substantive info. Include a section only when posting has real specific content for it. Avoid filler like "commensurate with experience". No Pay/Schedule/Benefits sections unless posting actually states them. The posting does not mention pay, schedule, benefits explicitly. So we should not include Pay, Schedule, Benefits sections. We can include About the role (maybe a brief description), Responsibilities, Requirements, Qualifications (maybe separate? The posting has "Required Qualifications" and "Preferred Qualifications". Could combine into Requirements and Preferred Qualifications? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have About the role, Responsibilities, Requirements, Qualifications, Skills. We need to decide what content goes where.
We have a description of firm and role: "McMillan Pazdan Smith is an award-winning architecture... We are currently seeking a Construction Contract Administrator to join our team in Charleston, SC. As a Construction Contract Administrator you will be responsible for supporting the project teams and providing project process guidance." That's about the role.
Then responsibilities: many bullet-like sentences: "Assist team with construction administration activities on projects. Ability to read, interpret, and understand plans, specifications, and other contract documents. Ability to read and understand terms and conditions of owner - architectural agreement and owner – General Contractor (GC). Construction Manager (CM) contract requirements and deliverables. Communicate with project architects, other CA’s, and consultants as required to resolve project issues in a timely and well- organized manner. Perform quality control throughout project life cycle. Participate in mandatory monthly CA meetings on topics including technology, best practices, lessons learned, and other relevant topics. Participate in CA and designated design studio periodic meetings as well as project team meetings. Pre-Construction / Design Perform field verification of existing project conditions alone or with architects and other CAs as needed. Assist team with pre-construction specification and drawing quality control and constructability reviews leading up to “for construction documents” issues. Identify engineering coordination issues, unclear or absent information, code compliance concerns, or construction method quality and scheduling concerns. Participate in project hand-off from design to CA with Project Manager (PM) and Project Architect (PA). Review project schedule, design intent, special features, and budget along with client expectations. Construction Administration Assist team in maintaining MPS record set documents, including filing, organization, updating with revisions and request for information (RFI) responses, etc. Monitor project for construction document and reoccurring client standards compliance. Assist team with issuance of document revisions prepared by designers. Issue revisions to project team, file, and record in record documents. Process shop drawings and submittals promptly to ensure adequate time for review. Travel as required to project sites for site visits and project meetings. Prepare field observation reports, including photographs, to document each site visit. Document all conversations and instructions for distribution as applicable. (Reviewed by PM, PA, or CA I prior to issue. Attend Owner/Architect/Construction (OAC) meetings with PM, PA, and CA. Record accurate meeting minutes for review and distribution by PM, PA, and CA I. Assist team to promptly close action items generated during OAC meetings. Serve as liaison between owner(s) and contractor(s). Assist with generation and issuance of punch-lists. Receive, review, and distribute third party and special inspections test reports. Record deficiencies in log for tracking of correction. Financial Review change order requests promptly and provide recommendations to PM, PA, or CA I for processing to owner / client. Forward and track engineering scope change order requests to consultants Review payment applications. (PM, PA, or CA I to certify) Closeout Review closeout documents as directed and provide comments to PM, PA, or CA I for response to contract with required corrections or needed additional information Includes as-builts, Operations and Maintenance manuals (O&Ms), warranties, attic stock transmittals, financial, and lien release Facilitate GC financial closeout is completed in a timely manner, but only after all other closeout activities have been completed Participate in project team post construction closeout, including lessons learned discussion Perform post-construction services and investigations as needed."
That's a lot; we can break into
- items.
Then Requirements: "Required Qualifications Bachelor’s / associate degree in construction science and/or management, architecture, engineering, or related field. 7+ years combined experience in construction administration and/or architecture. Previous experience in an architecture, engineering, or construction industry firm. Proficiency with Microsoft Office Suite. Ability to read and understand plan documents. Understanding of building technology fundamentals. Excellent time management skills. Ability to effectively and confidently prioritize and execute tasks with many competing priorities. Ability to absorb new ideas and concepts quickly. Clear verbal and written communication skills. Strong attention to detail. Exceptional organizational and follow-through skills. Self-motivated and ability to work independently. Ability to work collaboratively as part of a team. Demonstrated cultural awareness and sensitivity."
Then Preferred Qualifications: "Experience with Bluebeam PDF Revu. Experience with Newforma Project Center. Experience with Plangrid document management system."
Physical Demands and Workplace Environment: these are also substantive. Should we include them? The instruction says include a section only when posting has real specific content for it. Physical Demands and Workplace Environment are present. Could create a section "Physical Demands" and "Work Environment". However the allowed headings list includes only those examples; but we can still use other headings? The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., not exclusive. So we can add other headings if needed, but better to stick to those. Physical Demands and Workplace Environment could be placed under Requirements or Skills? Might be better to create a section "Physical Demands" and "Work Environment" as headings, but they are not in the examples. However the instruction says "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It implies those are typical but not exhaustive. Safer to include them as headings.
But we must avoid filler. Physical Demands content is specific; we can include.
We also need to remove EEO boilerplate etc.
Thus final HTML: sections:
About the role
... description ...
Responsibilities
- ... each responsibility ...
Requirements
- ... required qualifications ...
Preferred Qualifications
- ... preferred ...
Physical Demands
... description ...
Work Environment
... description ...
We should not include Skills separate unless we have skills list; we have many skills in requirements; could keep them there.
We must not repeat job title. No mention of Pay/Benefits/Schedule.
Now craft the HTML.
We need to preserve all substantive information; do not invent or summarize away detail. So we need to keep each piece.
Let's extract About the role paragraph: "McMillan Pazdan Smith is an award-winning architecture, interior design, and advisory services firm with eleven studios located in the southeast. We pride ourselves on strong client relationships and community partnerships. Our projects represent the work of a collaborative group of dedicated design professionals driven by a solitary goal: to deliver a functional solution that inspire collaboration, function, imagination, constructability, and attributes of a well-constructed environmental design. A larger firm of 300 employees with a boutique firm atmosphere. We are currently seeking a Construction Contract Administrator to join our team in Charleston, SC. As a Construction Contract Administrator you will be responsible for supporting the project teams and providing project process guidance."
We can keep that as a paragraph.
Now responsibilities: we need to break into list items. Many sentences; we can split by periods but keep meaning.
Let's list each distinct responsibility:
- Assist team with construction administration activities on projects.
- Ability to read, interpret, and understand plans, specifications, and other contract documents.
- Ability to read and understand terms and conditions of owner - architectural agreement and owner – General Contractor (GC).
- Construction Manager (CM) contract requirements and deliverables.
- Communicate with project architects, other CA’s, and consultants as required to resolve project issues in a timely and well-organized manner.
- Perform quality control throughout project life cycle.
- Participate in mandatory monthly CA meetings on topics including technology, best practices, lessons learned, and other relevant topics.
- Participate in CA and designated design studio periodic meetings as well as project team meetings.
- Pre-Construction / Design: Perform field verification of existing project conditions alone or with architects and other CAs as needed.
- Assist team with pre-construction specification and drawing quality control and constructability reviews leading up to “for construction documents” issues.
- Identify engineering coordination issues, unclear or absent information, code compliance concerns, or construction method quality and scheduling concerns.
- Participate in project hand-off from design to CA with Project Manager (PM) and Project Architect (PA).
- Review project schedule, design intent, special features, and budget along with client expectations.
- Construction Administration: Assist team in maintaining MPS record set documents, including filing, organization, updating with revisions and request for information (RFI) responses, etc.
- Monitor project for construction document and reoccurring client standards compliance.
- Assist team with issuance of document revisions prepared by designers.
- Issue revisions to project team, file, and record in record documents.
- Process shop drawings and submittals promptly to ensure adequate time for review.
- Travel as required to project sites for site visits and project meetings.
- Prepare field observation reports, including photographs, to document each site visit.
- Document all conversations and instructions for distribution as applicable. (Reviewed by PM, PA, or CA I prior to issue.)
- Attend Owner/Architect/Construction (OAC) meetings with PM, PA, and CA. Record accurate meeting minutes for review and distribution by PM, PA, and CA I.
- Assist team to promptly close action items generated during OAC meetings.
- Serve as liaison between owner(s) and contractor(s).
- Assist with generation and issuance of punch-lists.
- Receive, review, and distribute third party and special inspections test reports. Record deficiencies in log for tracking of correction.
- Financial Review: Review change order requests promptly and provide recommendations to PM, PA, or CA I for processing to owner / client.
- Forward and track engineering scope change order requests to consultants.
- Review payment applications. (PM, PA, or CA I to certify)
- Closeout: Review closeout documents as directed and provide comments to PM, PA, or CA I for response to contract with required corrections or needed additional information.
- Includes as-builts, Operations and Maintenance manuals (O&Ms), warranties, attic stock transmittals, financial, and lien release.
- Facilitate GC financial closeout is completed in a timely manner, but only after all other closeout activities have been completed.
- Participate in project team post construction closeout, including lessons learned discussion.
- Perform post-construction services and investigations as needed.
That is many items; we can keep them.
Now Required Qualifications list:
- Bachelor’s / associate degree in construction science and/or management, architecture, engineering, or related field.
- 7+ years combined experience in construction administration and/or architecture.
- Previous experience in an architecture, engineering, or construction industry
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate, navigation, legal, EEO, equal-opportunity, scam-warning, duplicated lines, application instructions. Preserve all substantive info. Include a section only when posting has real specific content for it. Avoid filler like "commensurate with experience". No Pay/Schedule/Benefits sections unless posting actually states them. The posting does not mention pay, schedule, benefits explicitly. So we should not include Pay, Schedule, Benefits sections. We can include About the role (maybe a brief description), Responsibilities, Requirements, Qualifications (maybe separate? The posting has "Required Qualifications" and "Preferred Qualifications". Could combine into Requirements and Preferred Qualifications? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have About the role, Responsibilities, Requirements, Qualifications, Skills. We need to decide what content goes where. We have a description of firm and role: "McMillan Pazdan Smith is an award-winning architecture... We are currently seeking a Construction Contract Administrator to join our team in Charleston, SC. As a Construction Contract Administrator you will be responsible for supporting the project teams and providing project process guidance." That's about the role. Then responsibilities: many bullet-like sentences: "Assist team with construction administration activities on projects. Ability to read, interpret, and understand plans, specifications, and other contract documents. Ability to read and understand terms and conditions of owner - architectural agreement and owner – General Contractor (GC). Construction Manager (CM) contract requirements and deliverables. Communicate with project architects, other CA’s, and consultants as required to resolve project issues in a timely and well- organized manner. Perform quality control throughout project life cycle. Participate in mandatory monthly CA meetings on topics including technology, best practices, lessons learned, and other relevant topics. Participate in CA and designated design studio periodic meetings as well as project team meetings. Pre-Construction / Design Perform field verification of existing project conditions alone or with architects and other CAs as needed. Assist team with pre-construction specification and drawing quality control and constructability reviews leading up to “for construction documents” issues. Identify engineering coordination issues, unclear or absent information, code compliance concerns, or construction method quality and scheduling concerns. Participate in project hand-off from design to CA with Project Manager (PM) and Project Architect (PA). Review project schedule, design intent, special features, and budget along with client expectations. Construction Administration Assist team in maintaining MPS record set documents, including filing, organization, updating with revisions and request for information (RFI) responses, etc. Monitor project for construction document and reoccurring client standards compliance. Assist team with issuance of document revisions prepared by designers. Issue revisions to project team, file, and record in record documents. Process shop drawings and submittals promptly to ensure adequate time for review. Travel as required to project sites for site visits and project meetings. Prepare field observation reports, including photographs, to document each site visit. Document all conversations and instructions for distribution as applicable. (Reviewed by PM, PA, or CA I prior to issue. Attend Owner/Architect/Construction (OAC) meetings with PM, PA, and CA. Record accurate meeting minutes for review and distribution by PM, PA, and CA I. Assist team to promptly close action items generated during OAC meetings. Serve as liaison between owner(s) and contractor(s). Assist with generation and issuance of punch-lists. Receive, review, and distribute third party and special inspections test reports. Record deficiencies in log for tracking of correction. Financial Review change order requests promptly and provide recommendations to PM, PA, or CA I for processing to owner / client. Forward and track engineering scope change order requests to consultants Review payment applications. (PM, PA, or CA I to certify) Closeout Review closeout documents as directed and provide comments to PM, PA, or CA I for response to contract with required corrections or needed additional information Includes as-builts, Operations and Maintenance manuals (O&Ms), warranties, attic stock transmittals, financial, and lien release Facilitate GC financial closeout is completed in a timely manner, but only after all other closeout activities have been completed Participate in project team post construction closeout, including lessons learned discussion Perform post-construction services and investigations as needed." That's a lot; we can break into
- items.
Then Requirements: "Required Qualifications Bachelor’s / associate degree in construction science and/or management, architecture, engineering, or related field. 7+ years combined experience in construction administration and/or architecture. Previous experience in an architecture, engineering, or construction industry firm. Proficiency with Microsoft Office Suite. Ability to read and understand plan documents. Understanding of building technology fundamentals. Excellent time management skills. Ability to effectively and confidently prioritize and execute tasks with many competing priorities. Ability to absorb new ideas and concepts quickly. Clear verbal and written communication skills. Strong attention to detail. Exceptional organizational and follow-through skills. Self-motivated and ability to work independently. Ability to work collaboratively as part of a team. Demonstrated cultural awareness and sensitivity."
Then Preferred Qualifications: "Experience with Bluebeam PDF Revu. Experience with Newforma Project Center. Experience with Plangrid document management system."
Physical Demands and Workplace Environment: these are also substantive. Should we include them? The instruction says include a section only when posting has real specific content for it. Physical Demands and Workplace Environment are present. Could create a section "Physical Demands" and "Work Environment". However the allowed headings list includes only those examples; but we can still use other headings? The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., not exclusive. So we can add other headings if needed, but better to stick to those. Physical Demands and Workplace Environment could be placed under Requirements or Skills? Might be better to create a section "Physical Demands" and "Work Environment" as headings, but they are not in the examples. However the instruction says "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It implies those are typical but not exhaustive. Safer to include them as headings. But we must avoid filler. Physical Demands content is specific; we can include. We also need to remove EEO boilerplate etc. Thus final HTML: sections:
About the role
... description ...
Responsibilities
- ... each responsibility ...
Requirements
- ... required qualifications ...
Preferred Qualifications
- ... preferred ...
Physical Demands
... description ...
Work Environment
... description ...
We should not include Skills separate unless we have skills list; we have many skills in requirements; could keep them there. We must not repeat job title. No mention of Pay/Benefits/Schedule. Now craft the HTML. We need to preserve all substantive information; do not invent or summarize away detail. So we need to keep each piece. Let's extract About the role paragraph: "McMillan Pazdan Smith is an award-winning architecture, interior design, and advisory services firm with eleven studios located in the southeast. We pride ourselves on strong client relationships and community partnerships. Our projects represent the work of a collaborative group of dedicated design professionals driven by a solitary goal: to deliver a functional solution that inspire collaboration, function, imagination, constructability, and attributes of a well-constructed environmental design. A larger firm of 300 employees with a boutique firm atmosphere. We are currently seeking a Construction Contract Administrator to join our team in Charleston, SC. As a Construction Contract Administrator you will be responsible for supporting the project teams and providing project process guidance." We can keep that as a paragraph. Now responsibilities: we need to break into list items. Many sentences; we can split by periods but keep meaning. Let's list each distinct responsibility: - Assist team with construction administration activities on projects. - Ability to read, interpret, and understand plans, specifications, and other contract documents. - Ability to read and understand terms and conditions of owner - architectural agreement and owner – General Contractor (GC). - Construction Manager (CM) contract requirements and deliverables. - Communicate with project architects, other CA’s, and consultants as required to resolve project issues in a timely and well-organized manner. - Perform quality control throughout project life cycle. - Participate in mandatory monthly CA meetings on topics including technology, best practices, lessons learned, and other relevant topics. - Participate in CA and designated design studio periodic meetings as well as project team meetings. - Pre-Construction / Design: Perform field verification of existing project conditions alone or with architects and other CAs as needed. - Assist team with pre-construction specification and drawing quality control and constructability reviews leading up to “for construction documents” issues. - Identify engineering coordination issues, unclear or absent information, code compliance concerns, or construction method quality and scheduling concerns. - Participate in project hand-off from design to CA with Project Manager (PM) and Project Architect (PA). - Review project schedule, design intent, special features, and budget along with client expectations. - Construction Administration: Assist team in maintaining MPS record set documents, including filing, organization, updating with revisions and request for information (RFI) responses, etc. - Monitor project for construction document and reoccurring client standards compliance. - Assist team with issuance of document revisions prepared by designers. - Issue revisions to project team, file, and record in record documents. - Process shop drawings and submittals promptly to ensure adequate time for review. - Travel as required to project sites for site visits and project meetings. - Prepare field observation reports, including photographs, to document each site visit. - Document all conversations and instructions for distribution as applicable. (Reviewed by PM, PA, or CA I prior to issue.) - Attend Owner/Architect/Construction (OAC) meetings with PM, PA, and CA. Record accurate meeting minutes for review and distribution by PM, PA, and CA I. - Assist team to promptly close action items generated during OAC meetings. - Serve as liaison between owner(s) and contractor(s). - Assist with generation and issuance of punch-lists. - Receive, review, and distribute third party and special inspections test reports. Record deficiencies in log for tracking of correction. - Financial Review: Review change order requests promptly and provide recommendations to PM, PA, or CA I for processing to owner / client. - Forward and track engineering scope change order requests to consultants. - Review payment applications. (PM, PA, or CA I to certify) - Closeout: Review closeout documents as directed and provide comments to PM, PA, or CA I for response to contract with required corrections or needed additional information. - Includes as-builts, Operations and Maintenance manuals (O&Ms), warranties, attic stock transmittals, financial, and lien release. - Facilitate GC financial closeout is completed in a timely manner, but only after all other closeout activities have been completed. - Participate in project team post construction closeout, including lessons learned discussion. - Perform post-construction services and investigations as needed. That is many items; we can keep them. Now Required Qualifications list: - Bachelor’s / associate degree in construction science and/or management, architecture, engineering, or related field. - 7+ years combined experience in construction administration and/or architecture. - Previous experience in an architecture, engineering, or construction industry