Construction Contract Administrator
Smith Transport Inc. · Greenville, SC · 1 mo ago
ManagementContract
We need to output HTML fragment with sections: About the role? The posting includes description of firm and role. We need to use for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID. Remove boilerplate like EEO, etc. Also remove navigation/legal etc. We need to preserve all substantive info.
We need to parse the posting.
Content:
- Intro about firm: "McMillan Pazdan Smith is an award-winning architecture, interior design, and advisory services firm with eleven studios located in the southeast. We pride ourselves on strong client relationships and community partnerships. Our projects represent the work of a collaborative group of dedicated design professionals driven by a solitary goal: to deliver a functional solution that inspire collaboration, function, imagination, constructability, and attributes of a well-constructed environmental design. A larger firm of 300 employees with a boutique firm atmosphere. We are currently seeking a Construction Contract Administrator to join our team in Columbia, SC."
That's about the firm and role. Could be "About the role" or "About the company". The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can put "About the role" heading and include that description.
Then responsibilities: many bullet-like sentences. Need to extract responsibilities list.
Let's list responsibilities from text:
- Supporting the project teams and providing project process guidance.
- Assist team with construction administration activities on projects.
- Ability to read, interpret, and understand plans, specifications, and other contract documents.
- Ability to read and understand terms and conditions of owner - architectural agreement and owner – General Contractor (GC).
- Construction Manager (CM) contract requirements and deliverables.
- Communicate with project architects, other CA’s, and consultants as required to resolve project issues in a timely and well- organized manner.
- Perform quality control throughout project life cycle.
- Participate in mandatory monthly CA meetings on topics including technology, best practices, lessons learned, and other relevant topics.
- Participate in CA and designated design studio periodic meetings as well as project team meetings.
- Pre-Construction / Design:
- Perform field verification of existing project conditions alone or with architects and other CAs as needed.
- Assist team with pre-construction specification and drawing quality control and constructability reviews leading up to “for construction documents” issues.
- Identify engineering coordination issues, unclear or absent information, code compliance concerns, or construction method quality and scheduling concerns.
- Participate in project hand-off from design to CA with Project Manager (PM) and Project Architect (PA).
- Review project schedule, design intent, special features, and budget along with client expectations.
- Construction Administration:
- Assist team in maintaining MPS record set documents, including filing, organization, updating with revisions and request for information (RFI) responses, etc.
- Monitor project for construction document and reoccurring client standards compliance.
- Assist team with issuance of document revisions prepared by designers.
- Issue revisions to project team, file, and record in record documents.
- Process shop drawings and submittals promptly to ensure adequate time for review.
- Travel as required to project sites for site visits and project meetings.
- Prepare field observation reports, including photographs, to document each site visit.
- Document all conversations and instructions for distribution as applicable. (Reviewed by PM, PA, or CA I prior to issue.
- Attend Owner/Architect/Construction (OAC) meetings with PM, PA, and CA. Record accurate meeting minutes for review and distribution by PM, PA, and CA I.
- Assist team to promptly close action items generated during OAC meetings.
- Serve as liaison between owner(s) and contractor(s).
- Assist with generation and issuance of punch-lists.
- Receive, review, and distribute third party and special inspections test reports. Record deficiencies in log for tracking of correction.
- Financial Review change order requests promptly and provide recommendations to PM, PA, or CA I for processing to owner / client.
- Forward and track engineering scope change order requests to consultants
- Review payment applications. (PM, PA, or CA I to certify)
- Closeout Review closeout documents as directed and provide comments to PM, PA, or CA I for response to contract with required corrections or needed additional information
- Includes as-builts, Operations and Maintenance manuals (O&Ms), warranties, attic stock transmittals, financial, and lien release
- Facilitate GC financial closeout is completed in a timely manner, but only after all other closeout activities have been completed
- Participate in project team post construction closeout, including lessons learned discussion
- Perform post-construction services and investigations as needed.
That's a lot. We'll need to put them in
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID. Remove boilerplate like EEO, etc. Also remove navigation/legal etc. We need to preserve all substantive info.
We need to parse the posting.
Content:
- Intro about firm: "McMillan Pazdan Smith is an award-winning architecture, interior design, and advisory services firm with eleven studios located in the southeast. We pride ourselves on strong client relationships and community partnerships. Our projects represent the work of a collaborative group of dedicated design professionals driven by a solitary goal: to deliver a functional solution that inspire collaboration, function, imagination, constructability, and attributes of a well-constructed environmental design. A larger firm of 300 employees with a boutique firm atmosphere. We are currently seeking a Construction Contract Administrator to join our team in Columbia, SC."
That's about the firm and role. Could be "About the role" or "About the company". The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can put "About the role" heading and include that description.
Then responsibilities: many bullet-like sentences. Need to extract responsibilities list.
Let's list responsibilities from text:
- Supporting the project teams and providing project process guidance.
- Assist team with construction administration activities on projects.
- Ability to read, interpret, and understand plans, specifications, and other contract documents.
- Ability to read and understand terms and conditions of owner - architectural agreement and owner – General Contractor (GC).
- Construction Manager (CM) contract requirements and deliverables.
- Communicate with project architects, other CA’s, and consultants as required to resolve project issues in a timely and well- organized manner.
- Perform quality control throughout project life cycle.
- Participate in mandatory monthly CA meetings on topics including technology, best practices, lessons learned, and other relevant topics.
- Participate in CA and designated design studio periodic meetings as well as project team meetings.
- Pre-Construction / Design:
- Perform field verification of existing project conditions alone or with architects and other CAs as needed.
- Assist team with pre-construction specification and drawing quality control and constructability reviews leading up to “for construction documents” issues.
- Identify engineering coordination issues, unclear or absent information, code compliance concerns, or construction method quality and scheduling concerns.
- Participate in project hand-off from design to CA with Project Manager (PM) and Project Architect (PA).
- Review project schedule, design intent, special features, and budget along with client expectations.
- Construction Administration:
- Assist team in maintaining MPS record set documents, including filing, organization, updating with revisions and request for information (RFI) responses, etc.
- Monitor project for construction document and reoccurring client standards compliance.
- Assist team with issuance of document revisions prepared by designers.
- Issue revisions to project team, file, and record in record documents.
- Process shop drawings and submittals promptly to ensure adequate time for review.
- Travel as required to project sites for site visits and project meetings.
- Prepare field observation reports, including photographs, to document each site visit.
- Document all conversations and instructions for distribution as applicable. (Reviewed by PM, PA, or CA I prior to issue.
- Attend Owner/Architect/Construction (OAC) meetings with PM, PA, and CA. Record accurate meeting minutes for review and distribution by PM, PA, and CA I.
- Assist team to promptly close action items generated during OAC meetings.
- Serve as liaison between owner(s) and contractor(s).
- Assist with generation and issuance of punch-lists.
- Receive, review, and distribute third party and special inspections test reports. Record deficiencies in log for tracking of correction.
- Financial Review change order requests promptly and provide recommendations to PM, PA, or CA I for processing to owner / client.
- Forward and track engineering scope change order requests to consultants
- Review payment applications. (PM, PA, or CA I to certify)
- Closeout Review closeout documents as directed and provide comments to PM, PA, or CA I for response to contract with required corrections or needed additional information
- Includes as-builts, Operations and Maintenance manuals (O&Ms), warranties, attic stock transmittals, financial, and lien release
- Facilitate GC financial closeout is completed in a timely manner, but only after all other closeout activities have been completed
- Participate in project team post construction closeout, including lessons learned discussion
- Perform post-construction services and investigations as needed.
That's a lot. We'll need to put them in - .
Then Requirements: "Required Qualifications Bachelor’s / associate degree in construction science and/or management, architecture, engineering, or related field.3-5 years combined experience in construction administration and/or architecture.Previous experience in an architecture, engineering, or construction industry firm.Proficiency with Microsoft Office Suite.Ability to read and understand plan documents.Understanding of building technology fundamentals.Excellent time management skills.Ability to effectively and confidently prioritize and execute tasks with many competing priorities.Ability to absorb new ideas and concepts quickly.Clear verbal and written communication skills.Strong attention to detail.Exceptional organizational and follow-through skills.Self-motivated and ability to work independently.Ability to work collaboratively as part of a team.Demonstrated cultural awareness and sensitivity."
We can separate into Requirements (maybe required qualifications) and Preferred Qualifications.
The instruction includes headings: Requirements, Qualifications, Skills. We need to decide what to put where. Usually Requirements = required qualifications. Qualifications could be preferred? Skills could be separate list of skills. But we must not create thin sections. We can combine.
We have Required Qualifications list. Also Preferred Qualifications: Experience with Bluebeam PDF Revu, Experience with Newforma Project Center, Experience with Plangrid document management system.
We also have Physical Demands and Workplace Environment sections. Those could be under Requirements? But they are not required qualifications per se. The instruction says include a section ONLY when posting has real, specific content for it. We have Physical Demands and Workplace Environment content. Should we create a section? Not in the list of allowed headings. The allowed headings are About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Physical Demands not allowed. So we must either drop them or fold into another allowed section. The instruction: "Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." It doesn't say we cannot add other headings beyond those listed, but says "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." The e.g. suggests those are examples, but likely they want only those headings. It says "IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". It doesn't forbid other headings, but to be safe we should stick to those headings. Physical Demands and Workplace Environment could be placed under Requirements or Qualifications as additional bullet points. However they are not exactly qualifications but could be considered part of Requirements. We'll include them under Requirements as additional items.
Benefits, Pay, Schedule: posting does not mention any benefits, pay, or schedule. So we must NOT create those sections.
Thus we will have sections: About the role, Responsibilities, Requirements (including required qualifications, preferred qualifications, physical demands, work environment). Possibly Skills separate? But we have many skill-like items in required qualifications; we could split into Skills section for abilities like proficiency with MS Office, communication, etc. But we risk thin sections. Better to keep everything under Requirements.
But the instruction: "Prefer a few substantive sections over many thin ones." So maybe just About the role, Responsibilities, Requirements. That's three sections.
We'll output:
About the role
... (firm description and location)
Responsibilities
- ...
...
Requirements
- Bachelor’s / associate degree in construction science and/or management, architecture, engineering, or related field.
- 3-5 years combined experience in construction administration and/or architecture.
- Previous experience in an architecture, engineering, or construction industry firm.
- Proficiency with Microsoft Office Suite.
- Ability to read and understand plan documents.
- Understanding of building technology fundamentals.
- Excellent time management skills.
- Ability to effectively and confidently prioritize and execute tasks with many competing priorities.
- Ability to absorb new ideas and concepts quickly.
- Clear verbal and written communication skills.
- Strong attention to detail.
- Exceptional organizational and follow-through skills.
- Self-motivated and ability to work independently.
- Ability to work collaboratively as part of a team.
- Demonstrated cultural awareness and sensitivity.
- Preferred qualifications: Experience with Bluebeam PDF Revu.
- Preferred qualifications: Experience with Newforma Project Center.
- Preferred qualifications: Experience with Plangrid document management system.
- Physical demands: Occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen; occasionally lift and/or carry up to 25 pounds; specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- Work environment: May occasionally be exposed to hazardous working conditions in conjunction with construction site visits; noise level in construction zone may be loud; office work environment noise level usually moderate; no hazardous conditions in office.
We need to ensure we preserve all substantive information. Did we miss any? Let's double-check.
From intro: "McMillan Pazdan Smith is an award-winning architecture, interior design, and advisory services firm with eleven studios located in the southeast. We pride ourselves on strong client relationships and community partnerships. Our projects represent the work of a collaborative group of dedicated design professionals driven by a solitary goal: to deliver a functional solution that inspire collaboration, function, imagination, constructability, and attributes of a well-constructed environmental design. A larger firm of 300 employees with a boutique firm atmosphere. We are currently seeking a Construction Contract Administrator to join our team in Columbia, SC."
We included that.
Responsibilities: we need to ensure we captured all bullet points. Let's list them again from text and ensure each is present.
Original responsibilities paragraph (starting after "As a Construction Contract Administrator you will be responsible for supporting the project teams and providing project process guidance."):
- Assist team with construction administration activities on projects.
- Ability to read, interpret, and understand plans, specifications, and other contract documents.
- Ability to read and understand terms and conditions of owner - architectural agreement and owner – General Contractor (GC).
- Construction Manager (CM) contract requirements and deliverables.
- Communicate with project architects, other CA’s, and consultants as required to resolve project issues in a timely and well- organized manner.
- Perform quality control throughout project life cycle.
- Participate in mandatory monthly CA meetings on topics including technology, best practices, lessons learned, and other relevant topics.
- Participate in CA and designated design studio periodic meetings as well as project team meetings.
- Pre-Construction / Design Perform field verification of existing project conditions alone or with architects and other CAs as needed.
- Assist team with pre-construction specification and drawing quality control and constructability reviews leading up
or drop it." It doesn't say we cannot add other headings beyond those listed, but says "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." The e.g. suggests those are examples, but likely they want only those headings. It says "IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". It doesn't forbid other headings, but to be safe we should stick to those headings. Physical Demands and Workplace Environment could be placed under Requirements or Qualifications as additional bullet points. However they are not exactly qualifications but could be considered part of Requirements. We'll include them under Requirements as additional items.
Benefits, Pay, Schedule: posting does not mention any benefits, pay, or schedule. So we must NOT create those sections.
Thus we will have sections: About the role, Responsibilities, Requirements (including required qualifications, preferred qualifications, physical demands, work environment). Possibly Skills separate? But we have many skill-like items in required qualifications; we could split into Skills section for abilities like proficiency with MS Office, communication, etc. But we risk thin sections. Better to keep everything under Requirements.
But the instruction: "Prefer a few substantive sections over many thin ones." So maybe just About the role, Responsibilities, Requirements. That's three sections.
We'll output:
About the role
... (firm description and location)
Responsibilities
- ... ...
Requirements
- Bachelor’s / associate degree in construction science and/or management, architecture, engineering, or related field.
- 3-5 years combined experience in construction administration and/or architecture.
- Previous experience in an architecture, engineering, or construction industry firm.
- Proficiency with Microsoft Office Suite.
- Ability to read and understand plan documents.
- Understanding of building technology fundamentals.
- Excellent time management skills.
- Ability to effectively and confidently prioritize and execute tasks with many competing priorities.
- Ability to absorb new ideas and concepts quickly.
- Clear verbal and written communication skills.
- Strong attention to detail.
- Exceptional organizational and follow-through skills.
- Self-motivated and ability to work independently.
- Ability to work collaboratively as part of a team.
- Demonstrated cultural awareness and sensitivity.
- Preferred qualifications: Experience with Bluebeam PDF Revu.
- Preferred qualifications: Experience with Newforma Project Center.
- Preferred qualifications: Experience with Plangrid document management system.
- Physical demands: Occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen; occasionally lift and/or carry up to 25 pounds; specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- Work environment: May occasionally be exposed to hazardous working conditions in conjunction with construction site visits; noise level in construction zone may be loud; office work environment noise level usually moderate; no hazardous conditions in office.