Construction Closeout Coordinator

Essential Job Functions/Responsibilities

• Primary Responsibility: The primary responsibility of the Construction Closeout Coordinator will be to manage the punch, closeout and warranty processes of GCHP construction projects.
• Ensure punch list is properly developed and closed out in accordance with contract requirements.
• Ensure comprehensive closeout documentation is received from contractors and properly archived in GCHP files and provided in correct formats to end users.
• Communicate GCHP’s warranty process to the project team and coordinate all communications pursuant to each warranty issue including confirmation of resolution.
• Maintain log of all issues and their status throughout warranty period and coordinate with project team to conduct all end-of-warranty-period walks.

Preconstruction Support

• Assist with project planning, budgeting, scheduling, and feasibility reviews.
• Support design development reviews for constructability, value engineering, and cost control.
• Cookordination with architects, engineers, and consultants during design phases.
• Help prepare bid packages, scopes of work, and procurement schedules.
• Solicit, review, and compare subcontractor/vendor bids.
• Coordinate with local agencies, utility providers, and community stakeholders.

Construction Administration

• Assist in managing day-to-day construction activities for multiple projects.
• Monitor contractor performance for schedule, safety, quality, and contract compliance.
• Conduct regular site visits and document progress with reports/photos.
• Track project schedules, milestones, and critical path items.
• Cookordination with owner, architect, and contractor meetings; prepare agendas and meeting minutes.
• Review submittals, RFIs, ASIs, and change orders for completeness and impact.
• Assist with cost tracking, invoice review, pay applications, and lien waivers.
• Manage punch lists, inspections, and closeout procedures.
• Develop scopes of work and provide all aspects of oversight for ancillary projects related to primary development projects.
• Develop scopes of work and provide all aspects of oversight for projects related to GCHP Property Management needs.

Budget & Cost Control

• Assist the Development Project Manager or GCHP Property Management with tracking committed costs, contingency, allowances, and change management.
• Review contractor pay applications for percentage complete and accuracy.
• Assist with forecasting costs and identifying construction budget risks.
• Support negotiation of change orders and cost-saving opportunities.
• Monitor material procurement and lead times to minimize delays.

Schedule Management

• Assist in developing and updating master project schedules.
• Monitor subcontractor sequencing and delivery schedules.
• Identify potential delays and coordinate mitigation strategies.
• Track long-lead procurement items and permitting timelines.

Compliance & Risk Management

• Support contract compliance for insurance, bonding, certified payroll, Section 3, DBE, or other program requirements when applicable.
• Maintain records for inspections, testing, and regulatory approvals.
• Assist in claim prevention through documentation and issue tracking.

Quality Assurance / Quality Control

• Monitor workmanship and materials for compliance with plans/specifications.
• Cookordination inspections and testing with consultants/agencies.
• Assist with deficiency tracking and corrective action management.
• Support warranty reviews and post-construction follow-up.

Stakeholder Coordination

• Serve as a communication link between development, design, construction, and property operations teams.
• Cookordination with local agencies, utility providers, and community stakeholders.
• Support tenant improvement or occupancy transition planning where applicable.