Construction Bookkeeper/Administrative Coordinator

Company: Encompass Design & Remodeling • Location: Jenison, MI • Employment Type: Full Time

About Us

Encompass Design & Remodeling is a growing, innovative design and residential remodeling firm full of life, vitality, and a relentless pursuit of excellence. We invest heavily in top-tier technology, tools, and equipment to empower our team to deliver an outstanding experience for our customers. Our leadership believes in hiring like-minded professionals, equipping them with the best resources, and empowering them to build long-term, successful careers.

About the Role

You will serve as a vital operational anchor, keeping financial records accurate while supporting project management, payroll, and overall office operations. This role offers you the autonomy to take ownership of key administrative responsibilities in a collaborative, small-team environment. You will directly impact company success by ensuring seamless financial tracking and day-to-day operational efficiency for residential remodeling projects.

Responsibilities

• Maintain precise financial records in QuickBooks Online, including transaction categorization, receipt management, account reconciliations, and job costing.
• Manage accounts payable and receivable by processing vendor bills, issuing customer invoices, and resolving account questions.
• Integrate financial data across JobTread and Buildertrend to maintain complete consistency between project management software and accounting systems.
• Execute biweekly payroll and assist with employee onboarding, records management, and benefits administration through Gusto.
• Coordinate daily office operations, monitor supply inventory, manage incoming mail, and support executive administrative needs for the owner.
• Track project-specific expenses and deliver timely financial updates to keep active remodeling builds on schedule and within budget.

Requirements

• 3+ years of proven professional bookkeeping experience, ideally within residential construction or remodeling.
• Strong hands-on proficiency with QuickBooks Online and core accounting principles, including job costing and reconciliations.
• Demonstrated experience managing accounts payable, accounts receivable, and financial recordkeeping.
• Exceptional organizational skills with the ability to prioritize multiple administrative deadlines independently.
• Proficiency with Microsoft Office, particularly with Excel and digital document management.

Preferred Qualifications

• Direct experience utilizing JobTread or Buildertrend project management software.
• Familiarity running payroll and managing HR documentation through Gusto or a similar platform.
• Previous background collaborating with construction vendors, subcontractors, and project managers.

Pay

Competitive salary of $55,000 - $70,000, depending on experience level, with annual bonuses.

Benefits

• Paid Time Off (PTO) package and paid holidays.
• Health insurance allowance.
• Annual bonuses.
• Training and company events.
• Long-term career growth opportunity within an expanding residential remodeling company.