Construction Billing Specialist

About the role

This position is responsible for preparing contract invoices, reviewing billing discrepancies, and ensuring accurate and timely billings to customers according to specification. Interdepartmental collaboration, effective time management, and effective communication skills are essential traits, along with 1-3 years of construction billing experience. A food service equipment contractor that fulfills thousands of orders for daily operating supplies, replacement equipment, and new product rollouts for hundreds of new kitchens per year.

Responsibilities

• Compile, track and process monthly project progress invoices, included AIA style, standard invoices, and 3rd party system billings.
• Provide invoice support and respond to customer or general contractor inquiries to finalize invoices by month end.
• Identify, prepare and track project customer deposit, design or specialty billings.
• Assist Senior Management with contract administration, cost control and financial projections.
• Assist with lien waiver, preliminary notice, bond notice filings, or periodic billing, as required.
• Provide support on invoice, project or billing inquiries from Accounts Receivable Specialist, Project Management, or other internal stakeholders.
• Participate in monthly work in process and retention billing meetings.
• Work closely with Project Managers and Company Management to understand contract and billing terms and status on contracts.
• Compile project completion financial reports.
• Perform ad hoc analyses and reporting as requested.

Requirements

• Work is performed while sitting/standing and interfacing with a personal computer.
• Requires the ability to communicate effectively using speech, vision, and hearing.
• Requires the regular use of hands for simple grasping and fine manipulations.
• Requires occasional bending, squatting, crawling, climbing, and reaching.
• Requires the ability to occasionally lift, carry, push, or pull medium weights, up to 50lbs.

Qualifications

• Associate degree in accounting or business discipline, preferred.
• 1-3 years of construction related billing experience, preferred.
• This role does not require a degree. We value relevant skills and experience and alignment with our core values above all else.

Skills

• Strong interpersonal skills to work with internal and external customers.
• Driven, self-motivated individual to grow with the department and process improve.
• Ability to work independently as well as within a team.
• Proficiency with MS Office required (Outlook, Word, and Excel) and familiarity with construction billing systems.
• Strong analytical and problem-solving skills required.
• Ability to quickly adapt as business needs change; ability to address difficult situations with diplomacy and emotional intelligence.
• Attention to detail.
• Able to work accurately at a fast pace.

Benefits

• Medical
• Vision
• Dental
• PTO
• Paid Maternity Leave
• Paid Parental Leave
• Life Insurance
• Disability
• Dependent Care FSA
• 401(k) matching
• Employee Assistance Program
• Wellness Incentives
• Company Discounts
• AT&T & Verizon Discount
• Bonus Opportunities
• Accident Insurance
• Critical Illness Insurance
• Adoption Assistance Available at HQ Locations Only
• On-Site Fitness Centers
• Dog-friendly Offices