Construction Billing Coordinator

Key Responsibilities

• Prepare and distribute monthly project billings, including Schedule of Values (SOV) maintenance and supporting documentation, and coordinate with Project Managers to keep owner and subcontractor billings aligned
• Track incoming payments, follow up on past-due receivables, and monitor subcontractor payment entries and releases
• Order and track performance, payment, and retainage bonds; maintain the bonding spreadsheet; and manage bond releases at project closeout
• Collect and verify certified payroll reports and file required prevailing wage documentation on applicable Washington public works projects
• Maintain subcontractor compliance tracking, including insurance, licenses, workers' compensation coverage, and executed subcontracts, and authorize payment releases accordingly
• Administer change orders, including pricing, schedule impacts, and updates to the Schedule of Values
• Support project setup and closeout, including bonding, public works documentation, project files, and final lien releases
• Afford assistance to the CFO and accounting team with reporting, reconciliations, process improvement, and special projects

Qualifications

• Experience with construction billing practices, including Schedule of Values, payment application formats, lump sum and unit-priced contracts, retainage, and change order administration preferred
• Familiarity with public works compliance requirements, including certified payroll, prevailing wage regulations, Statements of Intent, Affidavits of Wages Paid, and related documentation preferred
• Ability to read and interpret construction contracts, subcontracts, and purchase orders
• Strong organizational skills with the ability to manage multiple active projects and deadlines simultaneously
• High attention to detail and commitment to accuracy in financial documentation
• Strong written and verbal communication skills; ability to communicate clearly and professionally with internal staff and outside contacts
• Ability to identify and prioritize workload to meet deadlines
• Ability to work independently and exercise sound judgment in identifying and escalating issues before they become problems
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word); construction accounting software experience a plus (Sage CRE or equivalent)