Construction Assistant Project Manager

Job Responsibilities

• Read and understand the limits to the required scope of work
• Understand how to find the notice requirements for constructive changes, delays, or project acceleration
• Determine the pricing for the job
• Know and understand the closeout requirements
• Know and understand the term of the contract or period for performance
• Know and understand how the “Contract Amendment/Change Order Process” is addressed in the contract
• Conduct the pre job meeting
• Invite all project team members to the pre-job meeting
• Prepare the pre-job meeting agenda
• Review minutes and distribute to attendees
• Initiate the job site hazardous analysis
• Set Goals for the project
• Develop and use appropriately a man loading project schedule
• Evaluate manpower needs using the cost to complete, job cost tracking report, and the project schedule
• Analyze how we are doing against estimate, use to predict manpower needs for job
• Notify company Superintendent of significant changes to your most recent manpower forecast
• Track labor by phases and accurately report labor on the Cost to Complete
• Submit to company Superintendent significant changes to manpower forecast
• Close or be involved in all bid closings
• Review the budget with the estimator
• Phase projects with the estimator and field
• Turn in accurate budget numbers for each phase on the Cost to Complete form
• Determine which phases or areas have the highest labor component (highest risk area)
• Review and use the budget to create a schedule of values that generates a positive cash flow
• Review and/or check updated job cost information
• Help Estimator and Project Admin obtain and assemble timely submittals
• Review all submittals
• Review submittal log once a month and monitor submittal process
• Help expedite or resubmit as appropriate
• Help develop O & M’s to ensure a timely closeout
• Initiate, direct, and review all large purchase orders, subcontracts, and sign, if authorized
• Review, approve, and sign all invoices against major purchase orders
• Understand the terms and conditions from our Purchase Orders
• Production/Quality/Safety
• PM’s main responsibility for production
• Make sure Foreman or Field Supervisor knows their responsibilities, preferably in writing
• Correspondence/Communication
• Review with PA rough draft or prepare final draft correspondence for normal activities
• Write special correspondence as appropriate
• Help ensure that correspondence is done timely, professionally, and accurately
• Communicate with the President or FOM any significant items or significant changes in the job (good or bad)
• Use RFI/DCVR log to track information requests from customers
• Provide timely and accurate feedback to field leaders
• Billing
• Work with PA and Estimator to create a positive cash flow payment schedule
• Work with PA and Field Supervisor to ensure that billings are performed timely and accurately and within customer constraints
• Review aging reports and feedback
• Work for billing amounts which have positive cash flow
• In special cases and in coordination with the PA follow up on payment collections (be proactive where possible)
• Get change orders included if possible
• Anticipate & include materials and equipment in the billings which are on the job but not invoiced by the supplier at the time of billing
• PAYROLL
• Shift changes should be approved by the Union and communicated to our payroll personnel as soon as possible
• Timecards need to be turned in accurately (with correct Job and Phase #) on Friday afternoons, but no later than Monday, 8 AM
• Timecards must be signed by the individual and the project managers
• JOB COSTING TRACKING AND FORECASTING
• Performance Measurement – For all jobs over $100K use, complete the Cost to Complete form monthly and return to the feedback manager
• The highest priority purpose is for positive field feedback and recognition
• Quantity measurements must also be used on all projects over $2,000,000
• COST TO COMPLETE REPORTS
• Analyze the cost to complete report
• Accurately update percent complete reports
• Walk the job, get discuss production forecasts with field leaders
• Update estimated hours and costs monthly on the cost to complete report
• Understand earned value
• CHANGE ORDERS
• Coordinate/assign responsibilities for change proposals
• Work with the Estimator, PA and field leaders for proposals, scope of work definitions and clarity
• Review proposals for proper pricing and presentation
• Turn in change order pricing timely (based on contract time frame) and within customer constraints
• Review log of changes at least monthly
• Take necessary action
• In special cases and in coordination with PA, follow up for billing and payment
• Help PA obtain budgets for accounting
• Analyze the total change order amount verses the original contract amount
• CLOSE OUTS
• Negotiate early release of retention
• Assure that retention is paid
• Review and Submit O & M’s
• Assure record drawings are complete, accurate, and submitted as early as possible
• COMPENSATION & BENEFITS
• Medical, dental, and vision insurance
• Company paid term life insurance and AD&D coverage
• 401k retirement plan with employer match and company contribution.
• PTO accrual of up to 120 hours in a full year (subject to plan terms thereafter)
• 7 company paid holidays
• Additional Information
• Requires travel: Minimal (up to 10%)
• May be required to maintain a valid driver's license
• Background check, credit check, MVR, and drug screen may be required (will vary by position).
• Equal opportunity employer
• APPLICATION DEADLINE - 08/07/2026

Qualifications

• A working knowledge of electrical construction at a level normally acquired through completion of a 5-year electrical apprentice program or a bachelor's degree in construction engineering management or related field
• And 2-3 years' experience in a Project Engineer or Assistant Project Manager position
• PREFERRED QUALIFICATIONS
• Leadership experience in a field environment
• Construction management degree
• Experience in the construction industry
• Estimator/Project Supervisor experience